Job Description

Job Summary To Manage the organisation's asset barcoding and the asset register Qualification Diploma in Accounting An appropriate post-graduate accounting qualification will be an added advantage. Experience xc2xa2 2-3 years experience in administration of assets xc2xa2 Experience in movement of assets by using the Asset Register Form xc2xa2 Experience in processing payments of suppliers or vendors xc2xa2 Detail orientation and ability to analyse numerical data and to interpret financial statements. xc2xa2 Good negotiation skills. xc2xa2 Good time management skills and the ability to perform under pressure. xc2xa2 Good written and verbal communication skills: xc2xa2 Ability to liaise and engage with both internal and external clients. xc2xa2 Experience in reconciling creditors statements with creditors balances in SAP xc2xa2 Knowledge of SAP assets accounting module xc2xa2 Microsoft Office proficiency The key functions of the position include: Verify Tax Invoices received from the suppliers and prepare payment proposals once the assets are delivered and barcoded. Create fixed assets numbers when a request is received using the RFQ / Quotations / Procurement Committee approval documents Accurately capture asset classes, cost centre, vendor numbers and depreciation keysxc3x82 when creating fixed assets numbers Capture fixed assets numbers on the RFQ documents, scan and email them to the requestor Print a list of all fixed assets numbers created from the directory of unposted assets on a quarterly basis Keep the file of the entire request for quotations documents received and used to create asset numbers Create asset numbers for assets acquired for free and update the SAP fixed asset register Ensure safe keeping ofxc3x82 barcodes numbers to avoid being used by unauthorized personnel Barcode or tag fixed assets when they are delivered and received by delegated personnel Capture the barcodes numbers into SAP system and link them with the SAP created assets numbers Perform physical verification of all fixed assets reflecting in the SAP fixed assets register annually Keep the file of written instruction documents to retire fixed assets Maintains and update SAP fixed assets register on a daily basis Perform reconciliations of creditors balances with creditors statement Regularly conduct physical verification of assets in terms of the systems and procedures Inform the Accountant for all the unused assets numbers on a quarterly basis Keep records of all transferred, disposed, sold and donated fixed assets Obtain the stock count from clients and reconcile it with SAP fixed assets register Reconcile the Fixed Assets Register with TB/GLs on the monthly basis. Prepare the fixed assets capitalization schedule used to create assets numbers and process PR and PO Assist is updating fixed assets accounting systems and procedure. Assist with the month end procedures. Process sundry creditors tax invoices related to legacy property portfolio suppliers.

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