Job Description

Asset Management Administrator - SandtonFull job descriptionTo Manage the IDCs asset barcoding and the asset registerQualification and ExperienceQualificationDiploma in AccountingAn appropriate post-graduate accounting qualification will be an added advantage.Experience2-3 years experience in administration of assetsExperience in movement of assets by using the Asset Register FormExperience in processing payments of suppliers or vendorsDetail orientation and ability to analyse numerical data and to interpret financial statements.Good negotiation skills.Good time management skills and the ability to perform under pressure.Good written and verbal communication skills:Ability to liaise and engage with both internal and external clients.Experience in reconciling creditors statements with creditors balances in SAPKnowledge of SAP assets accounting moduleMicrosoft Office proficiencyRoles and ResponsibilitiesThe key functions of the position include:Verify Tax Invoices received from the suppliers and prepare payment proposals once the assets are delivered and barcoded.Create fixed assets numbers when a request is received using the RFQ / Quotations / Procurement Committee approval documentsAccurately capture asset classes, cost centre, vendor numbers and depreciation keys when creating fixed assets numbersCapture fixed assets numbers on the RFQ documents, scan and email them to the requestorPrint a list of all fixed assets numbers created from the directory of unposted assets on a quarterly basisKeep the file of the entire request for quotations documents received and used to create asset numbersCreate asset numbers for assets acquired for free and update the SAP fixed asset registerEnsure safe keeping of barcodes numbers to avoid being used by unauthorized personnelBarcode or tag fixed assets when they are delivered and received by delegated personnelCapture the barcodes numbers into SAP system and link them with the SAP created assets numbersPerform physical verification of all fixed assets reflecting in the SAP fixed assets register annuallyKeep the file of written instruction documents to retire fixed assetsMaintains and update SAP fixed assets register on a daily basisPerform reconciliations of creditors balances with creditors statementRegularly conduct physical verification of assets in terms of the systems and proceduresInform the Accountant for all the unused assets numbers on a quarterly basisKeep records of all transferred, disposed, sold and donated fixed assetsObtain the stock count from clients and reconcile it with SAP fixed assets registerReconcile the Fixed Assets Register with TB/GLs on the monthly basis.Prepare the fixed assets capitalization schedule used to create assets numbers and process PR and POAssist is updating fixed assets accounting systems and procedure.Assist with the month end procedures.Process sundry creditors tax invoices related to legacy property portfolio suppliers.Job RequirementsTECHNICAL COMPETENCIESStakeholder ManagementCustomer Insight and FocusAnalytical ThinkingInformation SearchingProcess OrientationAttention to DetailReport WritingBEHAVIOURAL COMPETENCIESPlanning OrganisingRelationship BuildingSelf starter / Pro-activeWilling to LearnJob Reference: IDC00277

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