Job Description

Job Summary Our client in the Insurance industry is seeking a Asset Managerment Consultant - Real Estate to join their team in Sandton. We are inviting applicants / suitably qualified persons to apply.Should you meet the above requirements, please email your CV to - Copy of ID, qualifications and latest payslip1. Position Purpose/Statement

• To oversee properties that are owned, leased and sub-leased by our Client in South Africa. This position will report to the Manager: Real Estate, including other Senior Managers as required.

2. Principal Accountabilities

• In addition to following our Clients policies and procedures, principle accountabilities include but are not limited to:

Strategic Focus

• Lease/property Management i.e. Stakeholder Management, Major Lease Disputes and Force/ Volunteer Closure:
• Planning, execution, monitoring and control of Asset management issues related to owned, leased, subleased and new sites of the company (Renewals, Maintenance issues, new sites
• Stakeholder management - Provide assistance to avoid and resolve business closures & Interruptions;

• Municipal Liaison - Provides as and when needed by the design team and other departments
• Manage strategic landlord liaison initiatives
• Relationship management - internal and external stakeholders
• Cultivates and promote good working and mutually beneficial relationship with all stake holders
• Ensure effective communication with internal and external stakeholders
• Contract management
• Billing disputes
• Support Facilities management
• Conduct site visit (Facilities management/ Landlord Snags/Municipal compliance/Stakeholder management)

Finance

• Sustaining profitable asset base i.e. Lease Renewal, Re-imaging

• Compiling a 3 year re-imaging plan per geographic area.
• Prioritization and screening of Re-imaging candidate stores.
• Alignment of franchise agreement vs lease agreement and re-imaging cycle
• Internal communication with departmental partners for the candidate store list.
• External communication with landlord, relative authorities, etc.
• Consolidating master summary and get endorsement from capex committee

Job Profile

• Finalizing business cases to follow company procedures (including sign-off) and filing.
• Following up/communicating construction process.
• Lease Renewal:

• Liaison with Real Estate to determine sites identified for renewal at least Three years before lease expiration.
• Ensuring all the renewal within required timeframes.
• During strategic sessions with stakeholders to see if the restaurants need brand extension or reinvestment.
• Liaison with the Ops & Finance for the estimated sales.
• Coordinating to complete the P&L assessment. Ensuring the sum of SOI within the total renewal period is positive. If the result is negative and still intends to renew, motivation in this regard is compulsory.
• Brief brokers to negotiation with the Landlord for the major commercial terms, ensuring the renewal rental is in according to market standards and legally meet all of our Client's parameters.
• Completion of Store Renewal package, coordination of all supporting documentation & obtaining sign-off by appropriate management personnel.
• Ensuring any renewal agreements are signed under company seal and executed.
• Ensuring all documentation is filed appropriately.
• Ensuring the signed-off renewal agreement is sent to Finance department.
• Update of the database for the rental information, lease term or any changes.
• Lease Rationalization i.e. Excessive lease property management, Pro-active relocation

Processes

• PMO system
• Reporting - Monthly reports, APMEA, PMO and Adhoc reports
• Data/Record Management
• Manage data bases (Master list, Landlord contact list, High Impact Reimaging and Renewal reports)
• Liaison with relevant departments to ensure alignment with franchise agreements
• Compliance i.e. approved plans, certificates
• Corporate governance - Adhere to financial management processes and procedures

Learning/ Growth (Improving the system)

• Understanding and analysis of mini markets
• Improving systems i.e. Lease expiry reports, Landlord contact details etc.

Job Profile

• Innovation i.e. Utility management, waste removal, Information sharing (Authority and sector processes)
• Overseeing and managing adhoc projects as requested by senior management
• Adhoc - Management of Suspensive conditions arising from the legal agreement; ensure that compliance certificates are available i.e. Construction and Operations
• Reviewing and analysing post Re-imaging result to get learning.

Qualifications and Experience

• Qualification in Law, Town Planning, Asset Management, Property Science or other related field
• 7 years Town Planning and/or Asset/Property Management Experience
• Knowledge of Retail Management
• Extensive experience in contract administration and management
• Strong commercial, acumen and negotiation skills
• Proficient with Microsoft Office (MS-Word; MS Excel - at an advanced level of proficiency, MS PowerPoint, MS Outlook)
• Project Management skills

Skills & Abilities

• Extensive knowledge of legal understanding of contractual agreements and management thereof
• Strong proactive problem solving and organizational skills
• Excellent knowledge of protocol & etiquette
• Ability to develop systems and procedures and manage implantation
• Ensure effective flow of information and the management thereof.
• Represent company at strategic municipal meetings and site visit
• Ability to manage multiple stakeholders in complex projects.
• Extensive skill in planning and delivering work, and maintaining composure under pressure while meeting multiple deadlines
• Ability to establish and maintain harmonious working relationships with co-workers, staff and external contacts (Landlords/Owner operators/Operations & service providers) and to work effectively in a professional team environment
• Exceptional writing skills, reports, memos, letters (at different levels)
• Strict attention to detail and deadline orientated
• Well-developed integrity, discretion and honesty
• Skill in collecting, collating and analysing complex data, evaluating information and systems and drawing logical conclusions

Salary Range: R500 000.00 (negotiable per annum)AtripleA recruitment & tempsRecruiter

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