Job Description

Main Purpose:The main purpose of this position is to oversee the day-to-day operational function of the Accounts Payable Team, to ensure efficient, timely and accurate payments to vendorsDuties and Responsibilities:

• Oversee and control the quality of Accounts Payable (AP) Departments service to all business divisions and external customers, by:

• Checking the various entities weekly and month-end Accounts Payable payments (this includes but is not limited to discounts, net batches, etc.)
• Loading Syspro/SAP Generated payment batches onto the banking platforms
• Liaising with all departments and subsidiaries
• Reconciling and processing local Suppliers and Foreign Creditors payments
• Create payment posting list from banks and Syspro/SAP
• Maintain Pre-payments list, together with the bookkeeper
• Process supplier invoices timeously by matching GRN transactions onto the AP system
• Monitor pending invoices
• Assist with ad-hoc payments, as and when required
• Review AP and aging reports and prepare information to assist AP Manager to prepare monthly reports.
• Develop operating procedures and best practices to ensure the team delivers optimal service at all times.
• Manage and supervise the day-to-day functions of the Accounts Payable Team and ensure continuous development, guidance, training and foster positive team spirit.
• Responsible to daily communicate the objectives for the day and ensure the team is aware of the priorities, to enable them to deliver the required service at all times.
• Monitor the progress and performance of individual team members and pro-actively take action, to upskill, develop or train team members, to ensure that they deliver to agreed timelines, for accounting of invoices.
• Assist with auditors requests for information.

• Diploma: Credit Management required
• 5-7 Years experience in Creditors using SAP is essential, of which 1-year should be in a junior management role
• Computer literacy - MS-Office (Excel) and Syspro/SAP
• Knowledge of month-end requirements

• Must be able to read, write, speak and understand the English language
• Must have patience, tact, a cheerful disposition and enthusiasm
• A keen sense of urgency and willingness to learn additional job-related skills
• Ability to work well under pressure
• Must be able to work effectively on own, often unsupervised
• Numeracy skills
• Attention to detail

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• AJ Personnel is fully POPIA Compliant.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• Note our clients may expire jobs at their own discretion.
• AJ PERSONNEL will only respond to shortlisted candidates.
• If you have not received a response within two (2) weeks from applying, your application was most likely unsuccessful.

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