Job Description

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Purpose of the Job

The Assistant Company Secretary plays a crucial role in supporting the effective administration of the board and its committees, ensuring compliance with legal and regulatory requirements. This position is responsible for preparing meeting agendas and documentation, accurately recording minutes, and following up on action items to facilitate smooth board operations. The Assistant Company Secretary will assist in maintaining the integrity of corporate governance practices, managing the declaration of directors' interests, and preparing necessary filings with regulatory bodies. Additionally, the role involves contributing to the preparation of key corporate documents, including financial statements and integrated reports, while ensuring adherence to relevant legislation and governance standards. This position serves as a vital resource for the board and executive management, promoting transparent communication and effective governance throughout the organisation.




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Job Objectives

Support the management of board and committee meetings, ensuring efficient organisation and execution. Prepare meeting agendas and documentation for board and committee gatherings, draft accurate minutes, and follow up on action items. Assist in compiling meeting packets for timely distribution to members. Attend board committee meetings and actively participate in discussions and proceedings. Ensure that directors' declarations of interests are regularly updated and signed. Aid in conducting board performance evaluations. Oversee the quarterly payment of non-executive directors' fees and prepare annual emolument certificates. Help ensure compliance with relevant legislation and governance standards. Compile reports and verify that all prepared documentation meets quality standards. Contribute to drafting sections of the integrated report, annual financial statements, and notice of meeting, as well as managing the logistics of the annual general meeting. Assist in ensuring adherence to JSE Listings Requirements, including the preparation of market announcements. Ensure compliance with all statutory obligations and maintain communication with internal and external auditors regarding statutory audits and assurance matters. Facilitate the preparation and submission of statutory filings with the Companies and Intellectual Property Commission (CIPC) and other regulatory authorities.
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Qualifications

Legal degree or equivalent

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Experience

+3 years relevant experience in Group Company Secretary function and/or participating in a related support capacity applying Company Secretarial practices or similar - (essential).
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Knowledge and Skills

Exposure to senior management role with a proven track record of engaging at a strategic level - (preferred) Good understanding of the South African Companies Act, King Code on Governance Principles and other applicable law and regulations- (essential). Any additional exposure to Group wide / cross-functional matrix structures - (highly beneficial).
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