Job Description

PURPOSE OF THE ROLETo assist the Company Secretary in respect of company secretarial and ancillary services to the Corporation as required by the Companies Act, corporate regulatory framework and Corporation requirements.KEY ACCOUNTABILITIES, MEASURES & INTERFACES

• Provide effective administration for all meetings (AGM, Board and Board subcommittees)
• Draft agendas, in consultation with Management and Chairperson/s, and liaise with Directors /Committee members
• Provide input into Board / Committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites
• Ensure the timeous Collation and dispatch of board packs and support to members and invitees
• Attend meetings and record accurate and professional minutes for Management, Company Secretary, Chairpersons and member scrutiny.

• Draft accurate and professional Chairperson Reports for the Committees meetings in preparation for the Board meetings. Electronic recording and preservation/ safeguard of all proceedings of Board and Committees meetings;
• Prepare extracts of resolution and minutes for all Board; AGM and Committees proceedings;
• Prepare and track action items from Board, Board Committees and Management ensuring decisions made are communicated to the relevant stakeholders (for noting and/or actioning).
• Assist Company Secretary with drafting reports to Management, Board and Committees.
• Ensure and track timely filing of all statutory returns and forms, such as annual returns; forms for director & officers' appointments and resignations; e.g., Register and de-register directors both on CIPC;

• Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC
• Provide the Corporation with advice and guidance on the Companies Act, PFMA, Corporate Governance best Practices and Principles (King IV Report), and related applicable legislation
• Review of the Committees and Board mandates and ensure that they remain in line with leading practice;
• Effective facilitation of Board Processes i.e., Contribute to Corporate Secretariat efforts to enhance the effectiveness and functioning of the Governance committees.

Key Measures

• Undertake any ad hoc duties as guided by the Company Secretary.

• Effective shareholder's Meeting (AGM), Board and Governance Committee's administration;
• Accurate recording of meeting discussions and resolutions Up to date records, filing, etc.
• Timely dispatching of Shareholder meeting notices, Board ad Board Committees packs;

Key interface

• ECIC Board
• ECIC Executives and Managers
• Various committees
• Regulatory Stakeholders, e.g., CIPC, PA, FSCA
• ECIC shareholder and key stakeholders (the dtic and National Treasury)

QUALIFICATION AND EXPERIENCE

• A minimum of three-year degree in relevant field (e.g., BCom, B Proc, LLB) with courses in company law or corporate governance).
• Post graduate Diploma or equivalent in Applied Corporate Governance will be an added advantage
• Certification with the Chartered Governance Institute of Southern Africa will serve as an advantage.
• Experience in the financial services industry will serve as an advantage.
• Admission as an attorney or advocate of the High Court of South Africa will serve as an advantage.
• Experience in implementing strategy, plans, programmes and procedures.
• Experience in developing, implementing and delivering significant legal and policy research projects.
• Knowledge of relevant legislation (e.g. Insurance Act PFMA and Treasury Regulations), compliance and governance requirements (including King Codes of Good Practice)
• At least three (3) years' experience in a corporate secretariat environment is essential.
• Extensive experience in Board Committee and Board minute taking is essential.
• A good understanding of the statutory requirements relating to company formations, special resolutions, board resolutions, minutes and notice of meetings.
• An excellent command of English, both written and verbal is a requirement of the role.

• Must be proficient in the use of MS Word, Excel and Board pack solutions.

SKILLS AND ABILITIESThe incumbent should have demonstrated the following competencies:

• Computer literacy and excellent Microsoft Office skill.
• Good working knowledge of corporate governance and legistation.
• Excellent verbal and written communications, presentation and negotiation at all levels.
• Ability to forge relationships with other areas of the business and at all levels.
• Problem solving skills to identify issues and present creative and practical solutions.

• Excellent organisational skills, ability to prioritise assignments (deadline orientated), and work effectively often under time pressure and with minimum supervision.
• A self-starter who shows initiative and assumes responsibility for projects.
• High level of integrity; assertiveness; discretion; honesty and ethics.
• A systematic work method, self-motivated and ability to work independently as well as a team oriented and to work under pressure;
• Extensive knowledge of business administration and 'champion' as it pertains to company secretarial duties.

BEHAVIOURAL COMPETENCIESThe incumbent is required to have the following Behavioural competencies:Problem Solving: Demonstrates basic problem-solving skills and appropriately applies proven solutions.Delivery: Translates business objectives into practical, prioritised and organised action plans; ensures plans are safely and successfully implemented.Conflict Resolution: Identifies and pushes for solutions in which all parties can benefit.Teamwork: Working co-operatively, across divisions and within the Unit to achieve shared goals.Flexibility: Available to work more than ordinary business hours.APPLICATIONSClosing Date: Wednesday, 15 May 2024NOTE: It is ECIC's intention to promote equity through the filling of posts, according to the set Employment Equity targets.Data ProtectionPersonal information collected and processed for purposes of recruitment will be protected from unauthorised access and improper use or disclosure.Declaration and Informed ConsentBy submitting your application for the advertised role, you give ECIC permission to process your personal information and you acknowledge that you understand the purpose for which it is required and for which it will be used. Furthermore, you declare that all personal information supplied to the ECIC for the purposes of recruitment is accurate, up to date, not misleading and that it is complete in all respects.

ECIC