Job Description

UP Professional and Support

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FACULTY OF ECONOMIC AND MANAGEMENT SCIENCES


DEANS OFFICE: STUDENT ADMINISTRATION DIVISION


POST TITLE: ASSISTANT DIRECTOR (ONE POST)

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the above vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

RESPONSIBILITIES:

Strategic management of the division's operations human resources, stakeholder relations and budget control; Management of all undergraduate and postgraduate student administration processes, e.g., (but not limited to) applications, selection, registration, examination, results, and graduation ceremonies; Planning and organisation of orientation for new undergraduate and postgraduate students; Ensuring efficient service delivery to all students; Ensure quality assurance of all student administrative processes; Serving as the secretariat of the Faculty Board meetings; Participating as a member of the applicable Faculty committees; Compiling the Faculty yearbook and managing the Faculty's Programme Qualification Mix (PQM) in line with the University's policies and guidelines; Manage the process of exclusions, appeals and readmissions; Implementing of Teaching and Learning Committee decisions.

MINIMUM REQUIREMENTS:

Relevant Bachelors/BTech degree; At least 5 years' experience in student administration; Extensive knowledge of and insight into the undergraduate and postgraduate programmes; General management knowledge and experience; Knowledge of financial and human resources management.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES)

Proven managerial or supervisory experience in academic/student administration; Good understanding of university policies, academic regulations, and accreditation standards; Extensive experience and advanced knowledge of all student administration processes and procedures; Commitment to fairness, confidentiality, and ethical decision-making; Excellent planning, organisational, communication and problem-solving skills; Experience in managing formal meetings which includes planning, preparation, communication, documentation to ensure smooth operations, informed decision-making, and stakeholder engagement; Ability to oversee teams, manage performance, and ensure efficient operations; Ability to engage with diverse student populations, academic and professional staff, and external stakeholders; Ability to establish and maintain high levels of interpersonal relationships; Active listening skills to address student concerns, staff issues, and stakeholder feedback; Capability to manage change, handle stress, and stay composed in high-pressure situations; and Skilled in the use of electronic media;

ADDED ADVANTAGES AND PREFERENCES:

A qualification (degree or diploma) in Management; Experience in budget and project management; Experience in the use of an electronic student database; Experience in the use of PeopleSoft Student Centre (Student Administration system) Experience in an institute of higher education.


The annual remuneration package will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.



Applicants are requested to apply online at www.up.ac.za



In applying for this post, please attach:



A comprehensive CV; Certified copies of qualifications; Names, e-mail addresses and telephone details of three referees whom we have permission to contact;


PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.



By applying, candidates agree to the appointment process as set out in the relevant UP policy document. This process can be accessed at http://www.up.ac.za/services/personnel/policies/w113E.doc.



CLOSING DATE: 22 April 2025



Applications that do not comply with the minimum requirements or are received after the closing date will not be considered.



ENQUIRIES: Ms Ziyanda Mashalaba , Tel: (012) 420 2655



Should you not hear from the University of Pretoria by 31 May 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.