Job Description

This role exists to ensure the accounts payable department are processing vendors invoices accurately and timeously, all vendor statements are being reconciled, queries being dealt with efficiently and effectively and payments are in alignment with terms agreed to by Fraser Alexander.RESPONSIBILITIESAccounts Payable

• Ensure all supplier invoices are processed accurately and timeously against GRNs
• Ensure all GRNs are matched each month
• All non-procurement invoices to be processed accurately and timeously and invoices are accurately approved, including corporate credit card claims process
• All queries received from suppliers to be followed up on timeously i.e. any outstanding invoices, price differences or overdue payments
• Remittances to be prepared for suppliers in accordance with the payment terms agreed to by the Procurement Department and senior Finance management and executives
• Compile batches and complete batch control sheets for the payment runs
• Provide support to the AP/AR team & assist with queries
• Provide support to Operations to ensure suppliers are paid accurately and on time
• Ensure policies and procedures are adhered to

Review

• Carry out continuous reviews of processes to ensure efficient and effective outcomes
• Review and submit payment packs for payment runs.

Governance

• Assist with compliance to all FA financial policies and procedures
• Ensure compliance with corporate governance as required from time to time
• Identify any audit areas or potential risk
• Assist internal audit during annual internal audit process
• Assist with external audit during annual external audit process

QUALIFICATIONS

• Diploma in Accounting would be advantageous; in absence thereof suitable experience and qualifications will qualify

EXPERIENCE

• 5-10 years related experience in a construction, mining or tailings environment
• Sage ERP experience would be advantageous

SKILLS, QUALITIES AND ABILITIES REQUIRED

• Commercially minded with strong analysis skills
• Attention to detail and the ability to work logically, consistently and accurately
• Excellent numeracy skills combined with an inquiring, analytical mind
• Strong communication and interpersonal skills
• Ability to discuss financial implications with fellow colleagues and those with little or no financial background

Closing date: 02/08/2024

Fraser Alexander