Job Description

An exciting position in our company is avaiable to assist Forwarding Controllers proactively on daily functions, use inititiave ,and ensure communication is done at high levels to Controllers, Importers and agents .
Qualifications & ExperienceQualifications:

• Matric
• Tertiary education will be advantegeous

Experiance:At least 2 years experience in Forwarding/ Clearing. A sound knowledge of seafreight, import procedures and documentation.
Have thorough working knowledge of various ocean and house bills of lading and respective landside charges.Key Responsibilities

• To ensure ongoing receipt of indents and capturing of all indents on Cargo Wise and monitoring of indents via e-mail / Cargo-Wise
• Check and follow through on RCG process
• Monitor the document flow , create file and load relevant documents onto CW
• Ensure there is close liaison and regular follow up with co-loaders, shipping lines, and unpack depots to obtain SOB's , charges, etc and arrange for groupage container unpacks
• Track all shipments and load tracking to CW, ensure the client and Controllers are kept up to date on any abnormalties
• Assist on correcting and updating order management on CW
• Ensure all necessary copy documents, SOB details, etc are handed to the Sea Import Department and outside clearing agent timeously so as not to attract any storage charges
• Ensure all necessary data is captured correctly and timeously on Cargo Wise and invoices are processed and handed to Import department and outside agent timeously
• Ensure shipment / Consols are pre-captured at all times and ANF's are sent out no later thank 5 working days prior to vessels arrival
• Check agent invoices, credit notes and carrier invoices are in line with agreements. Load invoices onto CW in otder for agent /carrier to be paid
• Monitor and ensure detailed Forex exposure advised to Head Office daily
• Ensure all charges/freight rates are checked and are correct in items of customers contractual agreements. Where discrepancies occur, ensure follow mechanism in place to obtain the necessary credit
• Prepare statement of charges
• Authorize release of shipments subject to the validity of negotiable documents and payment of our charges
• Ensure pro-forma invoices are completed prior to eta
• Ability to handle the entire administrative de-group function for all documents received from Over seas agent for the allocated lanes
• Assist other Controllers where required based urgency, backlogs and staff shortages
• FQMS queries
• Rejections from Entries

Skills & CompetenciesSkills:

• Well developed computer skills (MS Office)
• Possess good oral and written communication skills and the ability to interface at all levels
• Ability to work to deadlines, under pressure and a after hours as the need arises
• Highly developed numeracy skills
• Be methodical and well organised with an analytical and enquiring mind

Competencies :

• Ability to handle forwarding clients with complex requirements
• Thorough technical knowledge
• Have a good understanding of import documentation and process flows
• Sound working knowledge of incoterms
• Good knowledge of container equipment
• Understanding how find workable solutions for the customer
• Highly developed geographic knowlwdge

Bidvest International Logistics