Job Description

A vacancy exists within the Vehicle Sales & Dealer Network Department and is based in Johannesburg. This position reports to the Vice President of Sales & Dealer network. The main purpose of the position is to ensure smooth running of general administration functions within the departments of Vehicle Sales & Dealer Network.KEY PERFORMANCE AREAS:

• Co-ordinate, plan and manage the activities of the office in a professional, confidential and efficient manner.
• Co-ordinate meetings, conferences and appointments for the smooth running of the day.
• Ensure all activities and co-ordination are set up timeously and accurately.
• Co-ordinate, plan and manage the diaries, travel arrangements and expense claim reports in a proactive and efficient manner.
• Schedule cross functional and exec meetings as needed.
• Manage and co-ordinate the preparation of reports and presentations.
• Deal with non-routine matters, such as special projects, with minimum specific instructions.
• Manage and create purchase requisitions and service entries on SAP for all related expenses and travel.
• Manage and co-ordinate all related admin needed for the management of the division.
• Monitoring of Divisional Headcount.
• Support with Budget process and monitoring thereof.

QUALIFICATIONS AND EXPERIENCE:

• NQF Level 5 (240 credits - level 8 framework).
• Minimum 3 years' experience as Admin support.
• Administration & Coordination.
• Proficient on SAP, including Concur.
• Knowledge and understanding of the motor industry.
• Exceptional telephone & email etiquette.

COMPETENCIES & IMPORTANT DIMENSIONS:

• Accurate Information gathering and analysis.
• Awareness and commitment to our mission.
• Awareness of situations and decisiveness.
• Communication and sharing of mid to long term plans.
• Creation of innovation vision.
• Establishing framework and systems for organizational review.
• Feedback of evaluation and long-term development of others.
• Strategic review of work methods.
• Negotiation and good communication.
• Relationship building.
• Motivating & integrating.

THIS APPOINTMENT WILL BE MADE IN LINE WITH THE COMPANY'S EMPLOYMENT EQUITY POLICY

Toyota