Job Description

Job Title
Assistant Officer (post level 13) (Contract appointment: 2 years) (Job ID: 6048)
Organizational Unit
University of the Free State -> Faculty of Health Sciences -> School of Pathology
Contract Type
Contract
Occupational Level
Semi-Skilled
Location
Bloemfontein Campus - Bloemfontein, FS ZA (Primary)

Closing Date
27/2/2025
Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website:

https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll

. Applications submitted through any other platform will not be considered.

Duties and responsibilities

Perform general office administration. Perform procurement duties, including requesting quotations, creation of e-requisitions and distribution of purchase orders etc. Manage filing and office record-keeping system. Perform laboratory inventory stock taking and report. Schedule meetings, departmental diaries, managing invitees, preparing the agenda, minute taking, distributing minutes and action points. Administer meeting logistics, including venue bookings, technical support, etc. Liaise with external service providers, specifically vendors providing services. Order office supplies. Facilitate research travel and accommodation arrangements of academic staff and students. Administrate ad-hoc claims. Facilitate and coordinate visitor administration, which includes parking arrangements and receiving visitors. Log maintenance calls if and when required. Assist the head of the unit as may be required from time to time. Assist the marketing and logistics in the organization of workshops when required. Facilitate marketing material, brochures, flyers and promotional items through the Faculty's Marketing and Communication Division. Assist with the onboarding of new staff and students and scheduling training and development interventions on request of the lead researcher.

Inherent Job Requirements:

Grade 12 or National Vocational Certificate on NQF level 4. One (1) year of working experience closely related to office management.

Recommendations:

Knowledge of the UFS people soft system. Experience working in a higher education environment.
Competencies

Key Competencies Required:

Results orientated:

o The ability to set high standards, establish tough goals, and to work to achieve success.

o The ability to cope with a frequently changing environment and to adapt to evolving situations.

o The ability to stick with tasks, not give up, and overcome obstacles in completing one's task.

o The ability to be reliable, responsible, dependable and to fulfil obligations.

o The ability to maintain composure and self-control.

o Strategic thinking:

o The ability to deal with several activities at a time.

o The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

o The ability to plan work and to follow plans.

o The ability to be creative and open-minded when addressing work issues.

o The ability to carefully analyse information and use logic to address issues and problems at work.

o Business acumen:

o The ability to adhere to rules and strictly follow work regulations.

o Proficient in using MS Office.

o Leading:

o The ability to maintain high levels of personal motivation, energy and enthusiasm.

o The ability to be cooperative with others, display good-natured attitude, and encourage people to work together.

Requested documents

Please ensure that all relevant documentation is attached to your application.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

A detailed curriculum vitae and cover letter. Copies of qualifications or proof of qualifications obtained (please provide the SAQA accreditation in the case of foreign qualifications). A copy of your identity document (SA ID or passport for foreign nationals). Proof of registration with a Professional Body (if required). A copy of your driver's license (if required). Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Assumption of duties:

01 March 2025.

Closing date:

27 February 2025.

Salary:

The annual remuneration package, including benefits is

R231 699.90 - R388 426.59 per annum,

depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:

For enquiries, please feel free to contact

051 401 9810

or email

MofoloNG@ufs.ac.za

or

Recruit@ufs.ac.za

. Additionally, kindly contact

051 401 9848

/

9813

/

9814

/

2979

/

7659

for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

The UFS will only consider applications of candidates who meet all the inherent requirements of the position.