Job Description

Assistant to DirectorResidential OperationsThe Division of Residential Operations at Rhodes University invites suitably qualified candidates to join their team.The DepartmentThe Residential Operations Division is committed to providing a range of support services that enhance and complement the education experience of all students at the university.We also commit ourselves to providing excellent hospitality and administration services to all internal and external customers of RU.This is done through various services, including;

• Food Services
• Housekeeping Services
• Conference and Events Services
• Central Cleaning Services
• Mail Room Services
• Janitorial Services

Main ObjectivesTo work closely with the Director to provide effective and efficient personal administrative, project, and organisational support, which will enable the Director to effectively serve the University in the execution of responsibilities, duties, and tasks and to meet strategic objectives as well as to provide administrative and front-line service to the Office of the Director, Residential Operations Managers and other groups requiring services of the Residential Operations Division.Requirements
A Bachelors Degree/Diploma (NQF level 7) plus 4 years relevant experience where such experience includes:

• At least 1 year should be spent working with an individual at a senior level (e.g., HoDs, Directors, Hall Wardens, or a middle manager).
• At least 3 years of previous administrative experience within a computerised environment where planning, coordinating, and executing administrative processes and where the job required a high degree of multi-tasking.
• Previous experience in assisting with the planning, coordination, and executing of projects or events.
• Administrative experience within a university and/or large-scale operational/service-orientated environment will be an advantage.
• Previous experience handling queries (staff, members of the public, etc.).

Application ProcessProspective candidates must read the for further information and ensure that all relevant documentation is submitted.The following documents are required:

• A comprehensive CV and relevant qualifications which should include the following: -

• Reasons for leaving your current and previous jobs.
• Referees who are and/or were your direct line manager, their title, name, designation, and contact information, which should be at least their contact number and email address.
• A strong and succinct motivation that tells us your interest in the post and suitability relative to the job requirements.

Please note, no hand-written applications will be considered. Failure to submit all documentation will result in an application being disqualified.Any questions or enquiries regarding the submission of an application can be submitted to hrrecruitment@ru.ac.za.Selection Process (provisional date, subject to change):

• Short-listing meeting scheduled for the 8 April 2025.
• The selection process that will be followed for this post will include an assessment and/or presentation and an interview.
• Shortlisted candidates will be informed of the interview date.

Remuneration per annum (Grade 11):Basic Pensionable Salary per annum:R401 952Cost to Company per annum (Approximately):R539 645All applications will be treated in strict confidence. This post is advertised as a permanent post, but the University may opt to appoint on a fixed-term contract of not less than three years. The University reserves the right not to proceed with the filling of the post. An application in itself does not entitle the applicant to an interview. Employment checks will be conducted on recommended candidates.Closing Date: 26 March 2025This advertisement may be closed before the indicated closing date if a high number of applications are received. To ensure your application is considered, please submit it as soon as possibleIf you are not contacted within 30 days from the closing date, please consider your application unsuccessful.Recognising that diversity is important in achieving excellence. Rhodes University strongly encourages South African members of underrepresented designated groups as well as persons with disabilities to apply. Spouses and partners of existing staff members are also encouraged to apply. Please note all appointments are made in line with the requirements of the Employment Equity Act of 55 of 1998, as amended, the Immigration Act No. 13 of 2022 and the University's Recruitment and Selection policies.Our core values and principles are the foundation of our commitment to creating a positive, supportive, and enabling environment. These values guide our decisions, actions, and how we engage with each other as we work to achieve our vision and mission.These values are:
Diversity; Integrity; Respect; Excellence; Collegiality and Compassion

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