Job Description

Check and sign off reconciliation of all business cashbooks, local and foreign, ensure
reconciling items are current (i.e. not outstanding for more than 15 days). Follow up on all
queries arising from the reconciliations and posting relevant corrections. Ensure that no EFTs
are unmatched on bank recons at any time.
- Oversee the matching of all bank accounts and ensure that all unreconciled items are
circulated to relevant departments and actioned accordingly.
- Download statements for all bank accounts and check that the balances are correct. Send all
balances to the receipting team.
- Ensure that bank statements are imported on CMS daily.
- Prepare and report daily cash flow and bank balances schedules. Update bank balances with
exchange rates changes, as advised by the reserve bank.
- Check and release trust transfers and ensure that trust accounting i.e. receipts and
payments are processed on the same day.
- Monitor bank charges and interest accounts in the income statements and ensure that costs
are correctly accounted for and minimized, where possible.
- Monitor bank balances to maximise the facility repayments.
- Monitor bank balances to ensure that sufficient funds are available to service all daily
payment requirements.
- Ensure deadlines are met for financial reporting.
- Prepare and check general ledger journals as required.
- Supervise the transfers of credit balances on client accounts as requested by the debtors
department i.e., in and out of the correct bank account.
- Ensure bank signatories and electronic authorization profiles are kept up to date. To include
starter/leaver management.
- Check and release new and updated beneficiaries on all banking platforms.
- Resolve account queries relating to all banks and liaise with the banks on all outstanding
issues.
- Ensure that when paying monies to a foreign client, permission is obtained from SARB via a
SARB payment authority. Ensure that the charge for such transaction is processed to the
client's matter.
- Ensure accuracy and correct allocation of all payments before authorising.

- Ensure that all instructions to pay are carried out in line with defined processes and that the
movements are correctly accounted for.
- Ensure that all regular ad hoc payments are identified and reported so that we can
determine whether they should be on AP module. (i.e., monthly, or weekly payments)
- Check and authorize reimbursement of branches petty cash, ensure that all costs are
correctly processed, and vat correctly accounted for.
- Review all petty cash floats and ensure that the cash count agrees to the general ledger.
Follow up on differences.
- Order Pretoria petty cash on a weekly basis to ensure that cash is readily available.
- Validation and cancellation of receipts and payment requests on CMS.
- Review and post requests on CMS.
- Ad hoc duties as required.

Check and sign off reconciliation of all business cashbooks, local and foreign, ensure
reconciling items are current (i.e. not outstanding for more than 15 days). Follow up on all
queries arising from the reconciliations and posting relevant corrections. Ensure that no EFTs
are unmatched on bank recons at any time.
- Oversee the matching of all bank accounts and ensure that all unreconciled items are
circulated to relevant departments and actioned accordingly.
- Download statements for all bank accounts and check that the balances are correct. Send all
balances to the receipting team.
- Ensure that bank statements are imported on CMS daily.
- Prepare and report daily cash flow and bank balances schedules. Update bank balances with
exchange rates changes, as advised by the reserve bank.
- Check and release trust transfers and ensure that trust accounting i.e. receipts and
payments are processed on the same day.
- Monitor bank charges and interest accounts in the income statements and ensure that costs
are correctly accounted for and minimized, where possible.
- Monitor bank balances to maximise the facility repayments.
- Monitor bank balances to ensure that sufficient funds are available to service all daily
payment requirements.
- Ensure deadlines are met for financial reporting.
- Prepare and check general ledger journals as required.
- Supervise the transfers of credit balances on client accounts as requested by the debtors
department i.e., in and out of the correct bank account.
- Ensure bank signatories and electronic authorization profiles are kept up to date. To include
starter/leaver management.
- Check and release new and updated beneficiaries on all banking platforms.
- Resolve account queries relating to all banks and liaise with the banks on all outstanding
issues.
- Ensure that when paying monies to a foreign client, permission is obtained from SARB via a
SARB payment authority. Ensure that the charge for such transaction is processed to the
client's matter.
- Ensure accuracy and correct allocation of all payments before authorising.

- Ensure that all instructions to pay are carried out in line with defined processes and that the
movements are correctly accounted for.
- Ensure that all regular ad hoc payments are identified and reported so that we can
determine whether they should be on AP module. (i.e., monthly, or weekly payments)
- Check and authorize reimbursement of branches petty cash, ensure that all costs are
correctly processed, and vat correctly accounted for.
- Review all petty cash floats and ensure that the cash count agrees to the general ledger.
Follow up on differences.
- Order Pretoria petty cash on a weekly basis to ensure that cash is readily available.
- Validation and cancellation of receipts and payment requests on CMS.
- Review and post requests on CMS.
- Ad hoc duties as required.

Mindworx