Job Description

FORMAL EDUCATION AND EXPERIENCE:

• Grade 12
• APMP certified - at least Foundation level.
• Minimum five (5) years of related experience in the ICT / Services/ Telecoms industry.
• At least (5) years of experience in the development and execution of tenders
• Experience in project management
• Strong technical proficiency in Microsoft Office (including Teams) and Adobe required.
• SharePoint experience

• Leading proposal/tender/bid response activities from various sources within the company.
• Ability to analyse RFP content and amendments, develop bid plan, roles and responsibilities, task schedule, and coordinate other resources within the bid team to successfully submit a response.
• Working with deal owners and solution teams in developing effective win strategies, themes and differentiators within tender requirements.
• Familiarity with bid planning concepts, tools, processes, and the bid life cycle.
• Completing Outlines/Storyboards/Compliance Matrixes with bid team.
• Contributing to content development.
• Coordinating technical writing assignments with subject matter leadership team.
• Providing initial rough draft review from writers to make sure RFP requirements and selection criteria are addressed.
• Follow established Gijima proposal and quality assurance/quality process
• Coordinate collection and delivery of tender documents, ensuring timely submissions.
• Coordinate with marketing manager and client services for proposal/due diligence/presentation support and market initiatives.
• Maintain the bid library of all tender records, organising and storing both electronic and hard-copy information and records.
• Understanding service lines unique proposal requirements while maintaining overall company standards.
• Ensuring the creation and maintenance of market specific proposals.
• Follow up on submitted tenders, and source information on those bids.
• Lead and coordinate internal bid meetings, correspondence, action items and follow ups.

• Registering bids
• Coordinating and project managing the end-to-end bid process for strategic pursuits
• Preparation of detailed bid plans and management of bid activities against the bid plan (annotated outline)
• Proactive risk and issue management in collaboration with Sales, Legal, Finance and HR on bid response delivery
• Provides information and/or participates in the risk review process in accordance with our policies
• Creation of winning response material
• Works closely with the bid team to assure delivery against key business requirements and milestones as per the Roles and Responsibilities
• Manage quality of the proposal to highest standards and in line with business objectives
• Track and communicate bid status, plans, issues, timelines, action items, risks and issues
• Responsible for the quality of a bid
• Develop contingency plans to deliver on timelines.
• Assure process compliance with all regulatory and procedural requirements
• Work as a member of the team to drive consistency and efficiency in all proposals
• Bid handover to delivery, ensuring the necessary approvals are in place
• Identify opportunities for process improvements (assess, recommend)

• Fluent writing/speaking English.
• High level of understanding of the political stability in various countries and regions across Africa.
• Experience with complex / multi-BU tenders.
• Experience in a role requiring the ability to develop and produce proposal material.
• Demonstrate ability to organise and manage multiple priorities including the management of a tender/bid team.
• Ability to effectively work with senior-level executives to drive initiatives and attain business goals.
• Strong interpersonal skills, good judgment, and ability to communicate effectively with a diverse range of individuals.
• Excellent written and verbal communication skills.
• Strong organisational, time management, problem solving, attention to detail and analytical skills.
• Ability to work independently as well as in a team environment; offer constructive feedback and direction to support goals.
• Knowledge of public procurement contracting and tendering principles.
• Highly effective planning, organisational, and time management skills.
• Demonstrated ability to efficiently read, interpret, and present information.

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