Job Description

Job Title:

Boiler, Pump & Airconditioning Coordinator

Location:

Remote

-

Cape Town, South Africa

Job Summary:

We are seeking a highly organised and proactive

Boiler, Pump & Airconditioning Coordinator

to join our team and oversee the scheduling and management of maintenance works across our portfolio of

600+ managed London-based properties.

This role involves coordinating contractor activities, ensuring smooth service delivery, managing job reports, and assisting in business development to expand our contracts portfolio.





Our support staff are primarily based in South Africa, employed by Block Management Solutions, with a co-working space in Stellenbosch for occasional meetings. As part of this global team, you will collaborate closely with colleagues across different regions, ensuring operations run smoothly and service delivery meets high standards.





This is a dynamic role that requires

problem-solving, time management, and excellent organisation skills

to ensure contractors complete work efficiently, on time, and within budget.

Key Responsibilities:

Maintenance Scheduling & Coordination:

Efficiently schedule and coordinate maintenance tasks using internal software to maximise efficiency and minimise costs. Arrange building access and ensure contractors have all necessary information before site visits.

Contractor & Site Management:

Act as the main point of contact for contractors, ensuring timely job completion and resolving any on-site issues. Monitor and track job progress, ensuring maintenance tasks meet company standards.

Job Reporting & Invoicing:

Update and maintain job reports, ensuring accurate documentation of completed work. Process invoices and report on maintenance visits, identifying any follow-up actions required.

Customer Service & Stakeholder Engagement:

Maintain excellent communication with property managers, landlords, tenants, and contractors. Provide clear updates on maintenance progress and any required next steps.

Business Development & Contract Growth:

Assist in identifying opportunities to grow the contracts portfolio. Ensure high-quality service delivery to maintain and expand client relationships.

Skills & Qualifications:

Essential:

Experience in Boiler, Pump & Airconditioning systems

and their maintenance requirements. Previous

contractor coordination experience

in a property maintenance or facilities management role. Strong

organisational and multitasking

abilities to manage multiple projects at various stages. Excellent

communication skills

(written and verbal) for engaging with internal and external stakeholders. High attention to detail and an

analytical mindset

to assess and prioritise maintenance tasks. Ability to work well under pressure and meet deadlines in a fast-paced environment.

Problem-solving skills

and the ability to think critically to resolve maintenance challenges.

Person Specifications:

Proactive and able to take ownership of tasks independently. Highly organised, adaptable, and results driven. Strong team player who thrives in a collaborative environment. Resilient and motivated to overcome challenges.

Salary & Benefits:

Salary:

R15 000 - R25 000 per month (Depending on Experience)

Contract:

Permanent

Working Hours:

Monday - Friday, 9:00 am - 6:00 pm SAST

Paid Leave (plus South African Public Holidays)

Additional Requirements:

This is a remote role

, but we require you to be based in Cape Town so you can join us for occasional office visits in Stellenbosch and take part in our

company socials

Reliable internet access is required during working hours, including during extended load shedding periods.

Right to Work:

You must have the legal right to work in South Africa.

References:

You should be able to provide

two contactable professional references

to verify your work experience and qualifications.

Skills-Based Assessment:

If shortlisted, you may be required to complete a skills-based assessment to demonstrate your suitability for the role.




If you are looking for an exciting opportunity in property maintenance coordination and want to be part of a fast-growing company, apply today!