Job Description

Responsibilities:

• Manage the manuscript's transition from raw form to final publication.
• Establish the production schedule for each task involved in the publication process.
• Coordinate with copy editors, typesetters, proofreaders, and cover designers.
• Prepare manuscripts for approvals for publication.
• Publish books online via the CMS system.
• Provide production specifications to the Print and Distribution team.
• Arrange for manuscript design, copy-editing, typesetting, proofreading, indexing, and electronic conversion in variety of formats.
• Create detailed briefs for each task.
• Maintain an updated list of freelancers and suppliers.
• Manage budgets and purchase orders to freelancers and suppliers.
• Conduct quality control of work carried out and provide feedback to freelancers.
• Ensure all parties are kept on schedule.
• Attend and contribute to project meetings.
• Keep stakeholders informed of progress and any issues.
• Negotiate solutions when problems arise.
• Verify permissions for content use.
• Ensure all necessary content is sourced and included.
• Collate corrections and manage any necessary arbitration.
• Verify that corrections are made and handle any resulting changes.
• Ensure that the house style guide, referencing style and other style sheets are consistently applied.
• Check artwork for correctness and completeness.
• Anticipate potential issues and resolve unexpected problems promptly.
• Keep production-specific processes and documentation current.

Qualifications and Competencies:

• A Bachelors degree in Publishing Studies, English language, communications, Library Sciences or a related field.
• 2-4 years of relevant editorial project management experience in academic or scholarly book publishing.
• Experience working with freelancers and managing multiple projects simultaneously.
• An understanding of the South African scholarly publishing environment.
• Demonstrable numeracy skills used in work environments, especially related to managing budgets.
• Strong negotiation abilities.
• Strong communication skills.
• Strong knowledge of MS Office applications (Word, Excel, PowerPoint)
• Familiarity with HTML, XML and ePUB
• Proficiency in project management software and tools (e.g. ClickUp, Trello or Asana).
• Strong English skills
• Ability to multi-task
• Attention to detail and critical thinking
• Being well-organised and able to manage short deadlines

To apply, please send your CV with your salary expectations to hannah@personastaff.co.za.Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.Persona Staff (Pty) ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.

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