Job Description

1. JOB SUMMARY

Bookkeeping Role:

Responsible for processing financial transactions including but not limited to all customer invoices, delivery notes, purchase orders, cash receipts, cash payments, and supplier invoices. Other duties will include (amongst others): Quote creation, bank reconciliation, accounts payable, payments & upkeep of stock controls.

Admin Role:

Responsible for general admin duties such as filing, answering calls, office maintenance, assisting colleagues with admin, logistics coordination, sales and any personal assistant duties required by COO. Lastly, maintaining relationships with customers and suppliers.

2. DUTIES & RESPONSIBILITIES

The duties and responsibility include the following and may evolve over time:

Accounting functions

:

Ensure all records are entered on Unleashed and Xero on a daily basis Daily bank reconciliations Recording of all receipts and expenditures daily Liaise with the stock controller and keep stock records up to date Daily raising of shipment notes to customer Daily raising of purchase orders to supplier/buying function Generating credit notes for nondelivery/customer returns Keeping all customer accounts up to date posting payments/credit notes or other adjustments. Sending monthly customer statements Preparation and maintenance of the company's books of account up to balance sheet including reconciliations Asset register maintenance Journal entries Regular debtors and creditors reconciliations Timeous invoicing / payment of company customers / suppliers Timeous quotations to customers Assist with month-end and year-end financial reporting Assist with year end preparations Liaison with Independent Reviewer when required Problem solving with the distributors on customer orders and stock related issues Other related accounting duties

Office Admin

:

Maintenance of the office - ensuring the office is neat and clean at all times Filing of all paperwork correctly Company filing and upkeep of all office and delivery documentation Answering calls, transferring calls and taking messages Ordering of and managing of office supplies - stationary, groceries, cleaning products Admin relating to Chief Operations Officer and all company related functions Event coordination planning team building activities/office lunches/dinner Direct reporting function to Chief Operations Officer Other related duties

3. EXPERIENCE AND QUALIFICATIONS

Bookkeeping/accounting qualification essential At least 3 years' work experience in a manufacturing environment

4. REQUIRED SKILLS/ABILITIES

Experience working with Inventory management software (Unleashed preferential)

Xero experience required

Familiarity with Google Suite

Excellent analytical skills

Excellent organisation and planning skills

Ability to work within an industrial environment and exert impact

Must be able to work in a fast-paced factory environment

Ability to work both independently and as part of a team

Customer Relationship Management

Good communication skills

Deadline driven

Kindly respond to this advertisement by sending your CV and copies of your qualifications to hradmin@acgear.co.za.

Job Type: Full-time

Work Location: In person