Job Description

Who are we:We are the fastest-growing global cruise brand with a strong presence in the Caribbean, North America and the Far East markets.Who are we looking for:A highly competent Bookkeeper who can accurately process incoming invoices and reconcile in compliance with financial policies and procedures.What will you do:General Bookkeeping:

• Monthly and ad hoc journal entries
• Accurately post cost allocation entries
• Raise accrual journals
• Correctly account for prepayments
• Prepare monthly balance sheet reconciliations for review and approval
• Prepare reports and analysis as required
• Comply with month-end and other reporting deadlines
• Assist with other month-end and reporting requirements
• Treat invoices in foreign currency correctly
• Process any other transactions as required

Cashbook and banking:

• Reconcile cashbooks for four entities
• Prepare weekly cashflow report
• Prepare cashflow forecasts and requirements monthly and as required
• Prepare monthly forecast of payments (forecast creditors listing)
• Prepare payment authorisation runs in terms of policy
• Identify reconciling items on cashflow and ensure these are correctly resolved
• Payments to suppliers:

• Submit only valid and authorised invoices / costs for payment
• Load balances to be paid to suppliers after the approval of creditors' reconciliations
• Ensure suppliers are paid in accordance with payment terms of the creditors account
• Ensure only invoices that have been processed are submitted for payment (unless an advance payment is required and has been authorised)
• Only load valid and authorised payments on the banking application
• Accurately load banking details of the supplier, amount to be paid to the supplier and payment reference on the banking system when required

Petty cash:

• Issue petty cash for approved petty cash requisitions / requests
• Reconcile petty cash on the approved template / format on a weekly basis
• Processing petty cash transactions accurately and within deadlines on a weekly basis

Inter-company Transactions

• Ensure all inter-company balances agree with the counterparty at each month end
• Obtain inter-company confirmations
• Complete any re-invoicing to be performed to other inter-company entities (including raising POs if required)
• Request account statements from active suppliers at a minimum monthly
• Complete creditors reconciliations on a monthly basis accurately
• Request outstanding invoices from inter-company vendors as required in time for payment and processing within deadlines
• Ensure invoices/credit notes are not captured on the accounting software more than once
• Ensure invoices are not paid more than once
• Ensure all invoices captured comply with SARS and other legal requirements
• Match supporting documents to expense claims as required within 24 hours of receiving claim
• Revalue foreign currency inter-company loans appropriately

What do you need:

• Accounting or Bookkeeping diploma
• Minimum of 5 years experience as a bookkeeper

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