Bookkeeper

Johannesburg, Gauteng, South Africa

Job Description


Job descriptionAccurately process incoming invoices and reconcile in compliance with financial policies and procedures.Key responsibilities1. General Bookkeeping

  • Monthly and ad hoc journal entries
  • accurately post cost allocation entries
  • Raise accrual journals
  • Correctly account for prepayments
  • Prepare monthly balance sheet reconciliations for review and approval
  • Prepare reports and analysis as required
  • Comply with month end and other reporting deadlines
  • Assist with other month end and reporting requirements
  • Treat invoices in foreign currency correctly
  • Process any other transactions as required
2. Cashbook and banking
  • Reconcile cashbooks for 4 entries
  • Prepare weekly cashflow report
  • Prepare cashflow forecasts and requirements monthly and as required
  • Prepare monthly forecast of payments (forecast creditors listing)
  • Prepare payment authorisation runs in terms of policy
  • Identify reconciling items on cashflow and ensure these are correctly resolved
  • Payments to suppliers:
  • Submit only valid and authorised invoices / costs for payment
  • Load balances to be paid to suppliers after the approval of creditors reconciliations
  • Ensure suppliers are paid in accordance with payment terms of the creditors account
  • Ensure only invoices that have been processed as submitted for payment (unless an advance payment is required and has been authorised)
  • Only load valid and authorised payments on the banking application
  • Accurately load banking details of the supplier, amount to be paid to the supplier & payment reference on the banking system when required
3. Petty cash
  • Issue petty cash for approved petty cash requisitions / requests
  • Reconcile petty cash on the approved template / format on a weekly basis
  • Processing petty cash transactions accurately and within deadlines on a weekly basis
4. Intercompany Transactions
  • Ensure all intercompany balances agree with the counterparty at each month end
  • Obtain intercompany confirmations
  • Complete any re-invoicing to be performed to other intercompany entities (including raising POs if required)
  • Request account statements from active suppliers at a minimum monthly
  • Complete creditors reconciliations on a monthly basis
  • Request outstanding invoices from intercompany vendors as required in time for payment and processing within deadlines
  • Ensure invoices/ credit notes are not captured on the accounting software more than once
  • Ensure invoices are not paid more than once
  • Ensure all invoices captured comply with SARS & other legal requirements
  • Match supporting documents to expense claims as required within 24 hours of receiving claim
  • Revalue foreign currency intercompany loans appropriately
5. Other
  • Report any suspicious or possibly fraudulent transactions to Financial Manager, CFO, Managing Director or other valid reporting channels as per policy
  • Accurately complete all filing and document storage requirements as required or as per procedure
  • Comply with processes and procedures
  • Comply with finance department processes and procedures
  • Assist treasury department by accurately:
  • Confirming bookings on the payment box
  • Taking walk-in customers payments, including cash payments
  • Assisting customers with finance queries on the telephone
  • Maintaining professional working standards, respecting confidentiality and professional work ethic
Job Requirements
  • Grade 12
  • Minimum of 5 years' experience as a bookkeeper
  • Accounting or bookkeeping qualification
  • Basic accounting knowledge
  • Computer literate

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Job Detail

  • Job Id
    JD1342318
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Johannesburg, Gauteng, South Africa
  • Education
    Not mentioned