Job Description

To ensure all accounts (Payables/Receivables) are up to - date which will indicate whether the Business is successful or not. Taking full charge of internal administration with regards employment of staff, keeping records and managing payroll for clients as well.

Duties

• Handling all SARS related work by liaising with Company's Accountants
• VAT Returns, PAYE, UIF and Tax Clearance certificates
• Drafting invoices, receiving and processing Supplier invoices
• Bank reconciliations
• Creditors and Debtors accounts management
• Handling and Managing Petty Cash
• Cash cheques for petty cash purposes
• Record keeping and balancing
• Ordering Office Equipment and Stationery
• Keeping a stock register
• Ensure stock availability
• Liaise with 3rd party telecommunications suppliers (Telkom, IT and Printers)
• Receiving and Distributing Mail
• Open, record and distribute
• Liaise with Courier companies
• Make travel and Accommodation arrangements
• Liaise with airlines, hotels, car rental companies/travel agencies
• Make and confirm all pre bookings and provide confirmation documents
• Order and distribute promotional materials
• Obtain orders from Ops Director
• Liaise with Suppliers
• Collect and drop off at relevant venues
• Handling Confidential Business Information
• Banking and Financial Information
• Wages and Payslips
• Company official registration and tax related documents
• Financial Reporting
• Drawing up a weekly debtors list and monthly management Accounts
• Liaising with external auditors for annual audit and financial reporting
• Keeping all financial records up to date
• Ensure clients pay
• Follow up on payments
• Paid within 30 days - enforce payment terms
• Ad hoc organization duties
• Handling RSVPs and on site assistance at events
• Payroll Administration
• Administer payroll system from end to
• Timeous wage/salary/payroll processing
• Manage client and service provider invoicing process

• Minimum Matric with Accounts
• Post Matric Accounting Qualification
• Minimum two years' experience in an accounting role
• Assertiveness and ability to operate at all levels
• Attention to detail
• Time Management

HR Matters