Job Description

Job SummaryEVENTS COORDINATORMarketingAccountable for quality, standards, service and desired outputs within inter-related functional areas of responsibility. May be responsible for work of others. This role will work with various closely related concrete variables, requiring an understanding of the theory or practices underpinning inter-related functional processes.Job PurposeThe purpose of this role is to ensure that all internal and external events are efficiently and successfully planned, coordinated and executed on. The role will be responsible to liaise with various internal and external stakeholders to coordinate the requirements of farious company events.Key Accountabilities and OutputsEvents Planning and CoordinationLiaise with relevant internal stakeholders to fully understand event requirementsSuccessfully plan, coordinate and run all internal and external events in a timely and cost efficient mannerNegotiate and reach favourable agreements with subcontractors around venue booking, catering, design and printing of promotional materials, etcEnsure events are planned and carried out in line with the Beverage Company Brand guidelines, policies and proceduresGeneral Operational ContributionsEnsure Adherence to all applicable Safety, Health, Environment and Quality StandardsActively participate in operational planning and reporting processesDrive continuous improvement through streamlining and optimising relevant operational practices, processes and toolsAdhere to operational and financial frameworks of practices, processes, standards and controlsControl cost and take the necessary action to mitigate any financial risks or non-complianceQualifications and ExperienceGrade 12 / Matric / NQF level 4 (Essential)Upto 4 years experience (Operational Execution)MS Excel; MS Word; SAP; E Mail; MS PowerPoint * Drivers Licence code 8/10Key QualitiesCommunicationRoutine communication in connection with instructions, requests or normal work tasksProblem SolvingProactive identification of functional problems related to a specific process or policy, determine cause and impact, and choose the best alternative to solve the problem based on guidelines provided and an understanding of the theory or practices underpinning the problem.Relationships MaintainedOthers outside the organisationBehavioural CompetenciesAccountabilityAccomplishes assigned tasks and goals: takes necessary actions to keep progress against objectives on track.Prepares a roadmap for success.Ensures that all who need to know, are clear about the plan.Takes full responsibility for own actions and outcomes, including mistakes.Always acts in the companyxe2x80x99s best interest, regardless of whether it is difficult or unpopular.Ensures others are on track for achieving their goals.CollaborationHelps others with their work.Meets commitments to team members or others in the organisation.Actively contributes to team discussions and the accomplishment of team work plans.Shares expertise and resources to help others address their needs.Seeks to include all those who can contribute to the most successful outcome and those who have a stake in the results.Actively keeps all stakeholders informed.Attempts to reinvigorate team processes when progress is lagging: stays engaged even when not in full agreement with the teamxe2x80x99s direction.Continuous ImprovementIncreases performance expectations when success has been achievedSeeks out sources of information, including trade associations, xe2x80x9cbest practicexe2x80x9d companies, customers, peers, subordinates, etc.Finds ways to fast-adapt improvement ideas to work processesProactively seeks out resources, alliances, etc., needed to quickly introduce improvementsDecision MakingOrganises information to make it easier to analyse or see trends.Anticipates consequences and formulates alternatives.Establishes clear decision criteria for making informed choices.Seeks relevant information to better understand situations and problems.Conducts appropriate analysis; neither makes snap decisions or over-analyses.Sees relationships between various facts, figures or other information.Knowledge of BusinessFollows systematic, multi-source learning regiment designed to educate oneself quickly: keeps oneself currentDescribes the important impacts that one has on the success of onexe2x80x99s functional area and on company results; demonstrates a knowledge of the customers businessUses business understanding to make sound decisions and influence the decisions of othersBevCoRecruiter

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