Job Description

Job Summary Minimum requirements:

• A degree in business, supply chain management, retail management, or a related field is non-negotiable.
• 3-5 years of experience in procurement or buying, preferably within a retail environment related to Stationery, Arts, and/or Crafts.
• Vendor negotiation experience and a track record of successful supplier management.
• Experience in managing procurement for seasonal or promotional products in a retail environment is advantageous.
• Familiarity with procurement software and inventory management systems is highly beneficial.
• Analytical skills with the ability to interpret sales data, analyse purchasing trends, and adjust procurement strategies based on market demands and inventory performance.
• Supplier relationship management with proven experience in managing supplier relationships, ensuring reliable product delivery, and resolving any supply chain issues efficiently.
• Tech-savvy with experience in procurement software, retail management systems, and proficiency in Microsoft Excel or other data analysis tools to manage orders, track inventory, and forecast product demand.

Personality Traits:

• Strong ability to negotiate with suppliers and vendors, ensuring cost-effective purchasing agreements, favourable payment terms, and timely delivery.
• Organisational skills with excellent time management, the ability to prioritise, and the capability to manage multiple product categories and purchasing schedules simultaneously.
• Creative passion for Arts, Crafts, and Stationery, with a solid understanding of the materials and tools used by hobbyists, crafters, artists, and students, allowing for better curation of product assortments and alignment with customer interests.
• Communication skills with strong ability to collaborate with vendors, internal teams, and store management to ensure all parties are aligned with procurement goals and timelines.

Duties and responsibilities:

• Research and source products for stationery, arts, crafts, toys, and gifting to ensure a diverse and innovative product range.
• Build and maintain relationships with suppliers to ensure competitive pricing, reliable deliveries, and healthy partnerships.
• Place purchase orders based on sales trends, inventory levels, and seasonal requirements while ensuring timely stock availability.
• Stay updated on market trends and customer preferences to introduce new products that drive sales.
• Monitor stock performance to avoid overstocking or shortages and ensure optimal stock levels.
• Develop and implement pricing strategies that maintain competitiveness and profitability.
• Plan procurement for seasonal events and promotions to ensure timely availability of relevant products.
• Ensure all sourced products meet quality standards and customer expectations.
• Create purchasing forecasts aligned with financial goals and sales trends.
• Evaluate supplier performance and address any challenges to improve supply chain efficiency.
• Collaborate with internal teams to align procurement with marketing strategies and sales campaigns.

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