Job Description

SCOPE OF WORKOperations

• Assist in selecting appropriate suppliers, to promote good procurement practice.
• Establish departmental procurement needs, quality and delivery requirements.
• Placing orders noting timing, supplies/demand alignment, material replenishments and supplier performance.
• Monitor, evaluate and improve supplier performance, according to appropriate service level on a continuous basis.
• Control and monitor expenses against approved budgets.
• Develop sourcing strategies
• Cost saving budgeting and targeting
• Negotiate payment terms
• Maintain purchasing requirements within the company
• Review inventory and update as required
• Receive orders from various departments
• Initiate and keep track of orders
• Receive, inspect and distribute orders
• Reconcile or resolve order discrepancies with suppliers
• Monitor delivery times to ensure they are on time
• Maintain good relationships with suppliers and renegotiate prices on regular basis
• Co-ordinate bulk orders
• Keep daily records
• Update asset register
• Annual asset stock takes
• Make up policy analysis and recommendations
• Monthly and weekly cost and expense projections
• Weekly PPE stock taking on paint and material control sheets
• Raise COD payment requisitions for COD payment terms for specific suppliers
• Manage site petty cash
• Administer staff expense claims as when required

SHERQ

• Meet company SHERQ strategy and goals

Human Capital

• Manage subordinate staff - Logistics, Stores
• Assist in contributing to a culture of quality standards and regulation compliance

Data and reporting

• Reporting on service level agreement on hand and prospective
• Ensure immediate reporting of deviation from set standards and or regulations
• Maintain good quality standards in procurement status

Technology

• Use of relevant and accurate equipment
• Use of computerised systems

Customer service

• Ensure consistent good quality is achieved and delivered on various projects both internally and externally Provide consistent pricing/estimates/ bills of quantities/claims that meets both internal requirements and external expectations

Minimum Qualifications Required

• Matric
• Relevant qualification in Procurement practise
• Quality Control or related field

Experience

• 5 years experience in Procurement
• Experience in Petrochem Industry

Skills

• Proven experience as a Buyer
• Ability to effectively and economically ensure delivery of goods and services
• Problem solving skills
• Attention to detail
• Ability to work in both a team and independently
• Communication skills
• Negotiating skills

Knowledge

• Knowledge of procurement systems
• Knowledge on the use of Procurement Software
• Knowledge of work area
• Knowledge of materials and equipment

Attributes

• Personable and able to interact with people at all levels within
• Self-motivating, resilient and self-managing
• Strong interpersonal and communication skills
• Integrity
• Attentive to detail

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