Job Description

• Receive and review requisition received and verify specifications for required goods and/or services with attachment/s.
• Verify the commodity used versus the product category (PI code) to ensure correctness.
• Source quotations, enter a response, and issue an order.
• Process the request for quotation within the allocated turnaround times
• Ensure specifications are complete or adequate for suppliers to provide quotation, if not return purchase requisition.
• Obtain nominations for Bid Specification and bid Evaluation Committee members confirmed by the Senior Manager Research.
• Issue RFQ and obtain suitable suppliers on the CSD & ARC supplier database.
• Ensure specifications are complete or adequate for suppliers to provide quotations.
• Manage campus supplier database on the CSD to effect project-based procurement and forward suppliers to the Central Office for capturing into SAGE.
• Ensuring rotation in procurement by increasing the supplier database.
• Report on outstanding requisitions older than 3 weeks not Closed" and challenges experienced on a weekly basis, the reason for the delay to be provided.
• Report irregular expenditure/s with necessary documentation.
• Progress reports for the procurement of capital items and facility projects monthly.
• SCM SharePoint management, Purchase orders will be scanned with the PO number and filed appropriately.
• Should any invoices be received for processing of a Purchase order that exceeds the 30-day payment required stipulated by the National Treasury, it will be reported.
• Report on system challenges experienced when they occur, with details of the errors or problems encountered not later than the occurrence date, including communication to the service desk.
• Attend Monthly SCM meetings and Finance meetings.

• Bachelors Degree/ National Diploma / B Tech in Supply Chain Management / Logistics focussing on Sourcing, Supply Chain Management and Purchasing Management.
• Minimum of 2-3 years experience in the Finance / SCM or similar environment.
• Knowledge, experience, and understanding of the Public Finance Management Act (PFMA),
• Preferential Procurement Policy Framework Act (PPPFA) and related legislation.
• Demonstrate understanding of communication between end users, SCM, Finance, and service providers and the importance of providing feedback on progress.
• Computer literacy and proficiency in the MS Office suite.
• Exposure to the Microsoft Dynamics AX system.
• Good analytical skills, report writing, and organisational skills.

Enquiries: Ms. L Theebeatshipi, Tel: (058) 307 3400CLOSING DATE FOR APPLICATIONS: 21 FEBRUARY 2025A competitive remuneration package will be congruent with the scope, responsibilities and the stature of the position. The appointment will be subject to a positive security clearance.Preference will be given to designated groups in terms of the ARC Employment Equity Plan. The Agricultural Research Council is an equal opportunity employer and is committed to the principles and processes of Employment Equity Act.Applications accompanied by a covering letter, detailed CV with at least three recent (3) contactable referees, certified copies of certificates, supporting documents and a copy of drivers license must be attached on the form.A SAQA evaluation report must accompany foreign qualifications. Incomplete applications will not be considered. Applicants who do not receive any response four (4) weeks after the closing date must regard their applications as unsuccessful. Permanent appointments are subject to six (6) months probation period. The organisation reserves the right not to appoint.

Agricultural Research Council