Job Description

Duties include

• Capturing orders
• Sending orders
• Follow up on outstanding orders
• Preparing excel sheets to reconcile orders and deliveries
• Communicating with managers and suppliers
• Capturing interbranch transactions
• Reviewing reconciliations for:

• Correct paperwork
• Preparing payment control sheets
• Completeness and accuracy
• Follow up queries with suppliers
• Request for credit notes
• Finalising reconciliation for payments

• Important support role with the below functions:

• Advertising

• Company's Weekly

• Contact Suppliers
• Book Slots
• Discuss deals with suppliers
• Create Link codes
• Costings
• Load competitor prices on sheet for Peter
• Claims
• Billing
• Loading Promotion
• Send to Marketing
• Check Description list & Pack shots
• Communicate changes with Marketing

• BD Bi weekly & newsprint

• Contact Suppliers
• Book Slots
• Discuss deals with suppliers
• Create Link codes
• Costings
• Load competitor prices on sheet for Peter
• Claims
• Billing
• Check Adverts
• Loading Promotion
• Send to Marketing
• Check Description list & Pack shots
• Communicate changes with Marketing

• BD WW

• Contact Suppliers
• Book Slots
• Discuss deals with suppliers
• Costings
• Load competitor prices on sheet for Peter
• Claims
• Billing
• Load WW promo
• Send to Marketing
• Communicate changes with Marketing

• Company's bi weekly wine advert

• Contact Suppliers
• Book Slots
• Discuss deals with suppliers
• Costings
• Load competitor prices on sheet for Peter
• Send to Marketing
• Check Description list & Pack shots
• Communicate changes with Marketing

• Max Media

• Contact Suppliers
• Book Slots
• Discuss deals with suppliers
• Costings
• Set up run & pack shots
• Send Complete run & pack shots
• Approve with Neil
• Send out to stores
• Send Jpgs to Joe to upload online
• Claims
• Billing
• Load Promotion

• Easter & Christmas Brochure Companys & BD

• Contact Suppliers
• Book Slots
• Discuss deals with suppliers
• Costings
• Load competitor prices on sheet
• Claims
• Billing
• Send to Marketing
• Check Description list & Pack shots
• Communicate changes with Marketing
• Instore promotions

• Load/Check promotions
• Run Claims & Add to relevant claim trackers
• Free stock orders
• Advert Board

• Update companys & BD Advert lines:

• Distell
• SAB
• Diageo
• Heineken
• Update Deals on White Boards
• Short Dated Templates

• Preparing Templates
• Consolidating & reconciling into the combined template
• Review with Ruth & perform the below:

• Negotiate support from suppliers
• Load instore promos (RTC/Short dated)
• Create link codes
• Run Claims
• Load in tracker/create free stock orders
• Reconcile actual write offs from Sidon to estimates to ensure no short falls
• Ensure suppliers deal with their damages correctly
• Pricing

• Assist Team with Master Pricing
• Assist with Order capturing

• Excel
• Good communication skills
• Basic accounting skills
• Reconciliation skills

Staff Unlimited