Job Description

Contracts Executive.
Palm City Residences is a luxury residential village complex located on the Janzour coastline - Libya, comprising 413 residential units, apart from a supermarket, catering facilities, indoor and outdoor pools, health club, laundry and clinic. Operating since 2009, the complex has long been known as a primary expat hub in Tripoli, with a varied foreign resident portfolio.
Role Description
The Contracts Executive is responsible for the overall management of the lease agreements (including extensions and addendums) concluded with our clients, as well as input and maintaining of all contracts in the Palm City Residences ERP System (IBM Maximo) whilst ensuring that any expiring leases due for renewal are flagged, communicated and managed in a timely manner. The Contracts Executive will also be required to assist the Administration & Business Development Manager in receiving, processing and executing client enquiries for both long and short term lets as well as co-ordinating with Finance to ensure that active leases are being followed up on and invoiced by due date.
The selected candidate must be a highly organized individual, meticulous to written detail, with the ability of good time management and workload prioritization. Very well presented, possessing a good business acumen, the successful candidate must demonstrate tact and courtesy when dealing with any client enquiries. A good communicator, the post holder should be technologically savvy, be familiar with legal jargon/contractual terms and have a very high level in both written as well as spoken English. Working after office hours may be regularly required. Previous related lease administration and/or property management experience should be well demonstrated. Working knowledge of Arabic is a plus but is not essential.
Tertiary level of education. BS in business administration or hospitality management with a clear link to property management or contract management.
Highly versed in Microsoft Office applications (especially the use of spreadsheets) and technologically friendly, particularly with regards to database software.
Minimum 5 years of experience in a similar role. Experience of working in a legal office and/or in property leasing is highly regarded.
Experience of working in Arabic cultures highly desirable but not essential.
The Contracts Executive will have the following duties:
Character & Skills
Assist in receiving, processing and executing client enquiries;
Meeting with clients and showing clients around the property as required;
Negotiate with clients basing on Management parameters;
Prepare and complete draft lease agreements, amendments and addendums according to agreed terms with client;
Monitor progress of lease agreements and renewals through the approval processes;
Input, maintain and manage lease agreements in the ERP System;
Organize, index and maintain original copies of lease contracts;
Assist in management of short-let leases;
Liaise with Finance to ensure invoices are issued against executed contracts;
Assist the Administration & Business Development Manager in the running of the department;
Liaison with the Palm City management team as appropriate;
Perform other responsibilities as assigned by Management;
Character & Skills
Committed person who is a pleasure to work with and aims to deliver and then maintain a high level of business occupancy in the compound. Takes initiative to seek out
Alternative customers or additional business opportunities. Can help with work prioritisation. Wants the brand and the company to grow.
As a go-getter, he/she is always on top of things and definitely does not need to be supervised to deliver. Understands and appreciates time sensitivity.
Has a clear understanding of office management.
IT savvy person. Understands how best to leverage new applications where they can add value to the smooth running of the Contracts Office. Has experience of using Microsoft Teams (or Slack) and embraces the use of technology to work more efficiently.
Salary Euro 2500 - 2750 NETT including free Studio accommodation - expat & company benefits.
 

Skills Required