Job Description

Duties and responsibilities1. Finance

• Develop and implement Office Administration budget.
• Manage financial controls and reporting.

2. Staff Management

• Manage team performance
• Develop individual and team competencies
• Manage Industrial Relations
• Recruit and select employees
• Manage OHS requirements of the firm - 16.2 appointed officer
• Accomplish optimal productivity levels in Administration department.

3. Communication

• Manage mass communication to staff
• Liaise with all stakeholders and contractors regarding Service Level Agreements
• Negotiate building lease agreements

4. Project Management

• Plan projects in detail
• Co-ordinate projects
• Evaluate success of projects

5. Support services

• Manage outsourced services
• Manage maintenance of equipment

• Manage car fleet
• Manage buildings and sites
• Manage effective Mail Room services
• Manage Archive services
• Manage Telephone services
• Manage Reception and conference room facilities
• Manage refreshments provided
• Manage procurement activities
• Manage cell phone contracts
• Manage queries and correspondence

6. Customer Relations * Manage queries and correspondence

• Manage service providers
• Customer satisfaction

Skills and knowledge

• Communication (both verbal and written) at all levels of the organisation
• Excellent command of English (both verbal and written)
• Coaching and mentoring
• Ability to manage/monitor various projects at the same time
• Ability to work under pressure
• Ability to negotiate
• Organisational skills
• Client service
• Problem solving
• Analytical skills
• Project management
• Document management (archiving) system
• Contract requirements

Qualification/s

• Matric/National diploma or equivalent qualification
• Administration management or equivalent qualification
• Procurement
• General Office Management at least 5-8 years experience (preferably)
• At least 5 years experience in staff management
• Preparing and managing large budgets

Adams & Adams