Job Description

Overview

• Receive delivery notes, load materials, dispatch trucks, upload information/ documentation into ERP, and process sales orders

Responsibilities Documentation, reporting & record keeping

• Complete goods receipt notes and carry out material verification

• Generate sales orders

• Generate picking lists, packing list, load plans, sales invoices and de-shroud notices

• Obtain signoff on finished goods from the Pharmacist prior to distribution, for materials only required for scheduled items

• Book the goods into the ERP System

• Send Stores receipt note and purchase orders to Finance and the Lab

• Assist in gathering the information required for reporting in department or area of technical expertise

• Compile detailed and standardised reports and consolidate documents

• Retrieve supporting documentation and records to facilitate and support query resolution

Investigating

• Prioritise issues and orders

• Determine the cause of damaged goods

• Escalate unknown causes to the superior

• Track down mislabelled products, and correct the labelling thereof

General office support/ Administrative support

• Coordinate project and office services

• Perform advanced administrative, operational, customer support and computational tasks (such as, basic data analysis, report and document development, complex report preparation, content development, meeting planning and advanced research)

Plan & process

• Coordinate and provide input into work activities and priorities
• Monitor adherence to schedules

• Provide recommendations to management on improvement in processes

• Provide guidance to and/ or assists others with work activities

• Check own work

Stakeholder relations

• Communicate with internal stakeholders to achieve work objectives and to maintain relationships

• Communicate with employees and management, to assist and convey information

Skills RequiredBackground/experience1-3 years experience in an administrative role

• Minimum of a 2-year Diploma in Administration

Experience on SAP advantageousSpecific job skills

• Product knowledge (ERP System, Hardware, Database)
• Administration knowledge

Competencies

• Planning and Organising
• Meeting Deadlines

• Capturing Facts

Aspen Pharmacare