Job Description

Closing Date 2024/11/16
Reference Number MOT241107-2
Job Title Clerk: Administration
Branch/Department Afinta Part - Jet Park
Job Type Classification Permanent
Location - Town / City Jet Park Boksburg
Location - Province/Area Gauteng
Location - Country South Africa
Afinta Part is searching for an Administrator join the team in Jet Park. The purpose of this position is to fulfil the administrator role, and perform filing and other ad hoc office tasks. , which are in accordance with policies and procedure.
Specific Role Responsibilities

• Perform general administrative functions at the relevant branch
• Relieve the cashier(s) in the front or the COD clerk when needed
• Answer telephones/switchboard duties
• Matching of Cash on Delivery invoices on the system each day
• Taking customer deposits, receipting these & ensuring that they are banked timeously according to company policy.
• Receiving cash for debtors account payments & ensuring that these are banked
• Print daily reports of outstanding CODs and follow up any discrepancies
• Processing of sundry creditors invoices
• Ensure that invoices and other documents are filed daily

Gaining a full understanding of the processing of creditors, which will include: * Verifying the correctness of all creditor-related documents sent to Head Office

• Authorization of invoices
• Identification of errors and unusual items

The management of own portfolio of branches suppliers paid by Head Office, which will involve: * Handling branch / supplier queries and requests

• Follow-up of invoices / statements not received
• Administrative tasks
• Preparation of monthly Sustainability Reports

Qualifications and Experience

• Matric with Accounting & Mathematics (passes on higher grade)
• Proficiency in MS Excel and Word

Skills and Personal Attributes

• Organised, accurate and professional
• Good with numbers & calculations
• Some basic admin skills
• Must be willing to work in a team as well on your own
• A quick learner who will be willing to speak up if there is a problem
• An honest and trustworthy individual willing & able to work with large amounts of cash each day
• Able to work under pressure

Motus Aftermarket Parts