Job Description

Closing Date 2024/09/30
Reference Number MOT240918-15
Job Title Clerk: Administration
Branch/Department Midas - Thabazimbi
Job Type Classification Permanent
Location - Town / City Thabazimbi
Location - Province/Area Limpopo
Location - Country South Africa
Midas is searching for an Administrator join the team in Thabazimbi. The purpose of this position is to support the admin manager in delivering finance and administrative tasks such as processing daily banking and other related administrative tasks, which are in accordance with policies and procedure.
Specific Role ResponsibilitiesGaining a full understanding of the processing of creditors, which will include:

• Verifying the correctness of all creditor-related documents sent to Head Office
• Checking the accuracy of all remittance advices
• Authorization & payment of invoices
• Identification of errors and unusual items
• Processing of new supplier accounts
• Administration of branch supplier contracts

The management of own portfolio of branches suppliers paid by Head Office, which will involve:

• Handling branch / supplier queries and requests
• Managing / checking / tracking of journals
• Follow-up of invoices / statements not received
• Reconciling remittances and invoices / statements
• Administrative tasks

The payment of sundry suppliers, which will involve:

• Follow-through and follow-up of payments
• Follow-up of invoices not received
• Maintenance & up-keeping of supplier details

Assisting with the payment of creditors at month-end, which involves:

• Issuing of cheques

Additional Functions

• Managing the branches filing
• Managing the Branchs Petty Cash/Floats/Deposits etc
• Preparation of the Daily Summary Sheet
• Cash/Switchboard Relief

Cashier Duties:

• Receive payments from customers and issue receipts.
• Reconcile cash at the end of each shift, ensuring accuracy in transactions.
• Scan products and verify pricing according to company policies and procedures.

Qualifications and Experience

• Grade 12
• A Tertiary Qualification in Finance / Administration-Preferable
• Minimum experience of 2-3 years in Book-keeping and Administration-Essential
• Working knowledge of the fundamentals of Financial Accounting
• Excellent attention to detail and numerical ability
• Previous exposure to the creditors function is not a requirement- Desirable
• Ability and confidence to liaise and resolve problems with staff at branch levels
• Solid working knowledge of Microsoft Office
• Be organized, accurate and thorough
• Disciplined approach to work

Skills and Personal Attributes

• Impeccable telephone manners and etiquette
• Ability to communicate effectively
• Ability to work independently and as part of a team
• Ability to consistently meet deadlines
• Ability to function well under pressure and to manage own time and outputs

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