Job Description

Duties and Responsibilities

Prepare and distribute work detailed monthly, quarterly and yearly reports to COO. Provide required information and documents to clients. Provide support and assistance to other management teams. Provide feedback to management on areas of improvements. Recommend implementation of enhanced processes. Plan and schedule monthly meetings with Management. Collaborate with clients to identify and implement value added services. Assist in Maintaining Management Documentation Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person and office Answer, screen, and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures) Provide basic and accurate information in-person and via phone/email. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock. Update calendars and schedule meetings of COO Attend and arrange networking events Liaise with key role players in business environment Ensure all documentation and communication are done according to AS's quality management system policies and procedures Prepare boardrooms prior to bookings as per meeting requirements Admin and support with proposals and presentations Effectively plan and co-ordinate events, workshops and conferences on behalf of the COO Monitoring the use of corporate purchasing and credit cards Set up and arrange meetings with potential clients Act as hostess when visitors visit site Internal and External communication Filing system for COO

Qualifications

Tertiary qualification in Public Relations will be to your advantage.

Computer literacy - Microsoft Office Word, Excel and Outlook

Work experience

5 - 7 years of experience directly related to the duties and responsibilities specified

Personal abilities

Proficiency in Microsoft Office Suite

Professional attitude and appearance

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Excellent organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks

Customer service attitude

Job Type: Full-time

Work Location: In person

Application Deadline: 2025/02/28