Job Description

Main purpose of the job:

• To assist the Site Leader and Principal Investigators in coordinating all aspects of Clinical Trials, including clinic management, staffing, data collection, data storage, quality control, and project management, frequent communication with Study Investigators, Study Coordinators, and the Study team

Location:

• Jose Pearson TB Hospital, Gqeberha (Port Elizabeth)

Key performance areas:

• Lead nursing and study coordination teams in a manner that promotes productivity within the projects
• Troubleshoot daily clinic operational issues in collaboration with the Site Leader/Programme Head, Study coordinators, Investigators, Office Manager, and others
• Assist Site Leader/Programme Head by coordinating cross-functional, multi-disciplinary teams to promote productivity within projects
• Create and maintain channels of regular communication with the respective study PIs/ Managers/Study Coordinators and Site Leader
• Enforce standard policies and procedures in all clinic operations as well as Ethical guidelines and principles of Good
• Clinical Practice, and ensure compliance with infection control requirements
• Identify quality improvement areas in each project and ensure appropriate strategy and improvement initiatives are developed and measured
• Maintenance of equipment and supplies as per storage requirements - freezers/temperature-controlled stock rooms
• Provide sound coaching and empowering of the respective teams as skills needs and/or deficiencies are noted
• Mentor, coach, and support subordinates and create an environment that promotes talent recognition and development
• Facilitate staff development both personal and professional
• Ensure all team members comply with the Time Sheet requirements of the project, timeously
• Ensure that leave is managed following the leave policies
• Ensure that documented staff performance discussions take place as directed
• Ensure that Performance Appraisal discussions are concluded annually
• Ensure that Corrective action is issued in line with the code of conduct and in consultation with the HR department as required
• Supervise and manage the duties of subordinates
• Perform and facilitate performance development and assessments
• Ensure that all sub-ordinates are developed to their full potential
• Actively participate in required monthly (or as needed) sponsor meetings, providing feedback on the Project Status
• Prepare and facilitate presentations for sponsors and other stakeholders as requested
• Participate in all phases/components of the research process from initiation to closure
• Take ownership and accountability for tasks and demonstrate effective self-management
• Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
• Maintain a positive attitude and respond openly to feedback
• Take ownership of driving your own career development by participating in ongoing training and development activities such as workshops, forums, conferences, etc.
• Participate and give input in ad hoc projects and initiatives

Required minimum education and training:

• Nursing, science, public health, allied medical, or medically related Degree

Required minimum work experience:

• At least 5 years working in a clinical research environment
• At least 3 years in Study Coordination, Quality Assurance, or Regulatory
• At least 5 years experience in project and staff management

Professional body registration:

• SANC/HPCSA/Other relevant registration

Desirable additional education, work experience, and personal abilities:

• GCP (Good Clinical Practice)
• Advanced level of computer literacy
• Ability to work extended hours
• Sound understanding of the research environment
• Ability to mentor and coach team members
• Sound understanding of leading and managing staff
• Performance development
• Decision making
• Customer focus and service delivery
• Drive for continuous improvement
• Communication and teamwork

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 30 April 2024.
• Note AJ Personnel is fully POPI compliant.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

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