Job Description

Key Responsibilities:
Purchasing management (sourcing of suppliers and/or goods and services)

• Source new suppliers where required or drive sourcing activities from existing suppliers
• Support Coal Origination field team with pricing analysis and evaluation of offers from 3rd party coal suppliers where required
• Support Road Transport team with pricing analysis and evaluation of offers from Transporters where required
• Costing analysis for reporting purposes and to identify potential areas for cost savings/optimisation.
• Where the function resides with other role players, provide input where necessary
• Manage the procurement officer to ensure fulfilment of this KPA

Contract management (suppliers, mainly coal mines contracting terms)

• Conclude trade agreements with suppliers
• Contracting with 3rd party coal mines for coal, Transporters and contracting with other suppliers to meet the needs of the logistics business
• Ensure objectives and deliverables are clear in the contract upon which adherence will be monitored.
• Monitor Contract Compliance as per contractual obligations
• Manage the legal officer to ensure fulfilment of this KPA to ensure that trade terms and agreements are concluded efficiently

Analysis and reporting

• Conduct commercial analysis to identify trends, variances, and opportunities for improvement
• Provide insights and recommendations to management based on commercial and financial data
• Produce the relevant reports required for the role within the stipulated time frame

Credit management and management of supplier invoices payment activities

• Through the commercial accountant, monitor credit limit with the mines, where there is no credit limit, follow through to ensure that the credit limit is arranged and/or topped up otherwise this may affect ability to secure stock required
• Check that supplier invoices are received, verified (including Port invoices), captured, audited, approved and payment processed timeously
• Where prepayments are required, ensure that this is done so that Coal Transportation activities are not negatively impacted by payment issues
• Provisions and payment requests for coal contracts and every vessel
• Enhance processes where required to drive efficiencies and effectiveness

Team management

• Provide guidance and mentorship to the team that includes a commercial accountant, procurement officer and legal officer; and ensure timely work execution
• Conduct training sessions on processes and procedures where required
• Identify areas of improvement for optimisation and recommend action
• Develop and drive a high-performance culture

Minimum requirements:

• Diploma/ Degree in Accounting / Cost Accounting / Business / Economics
• 5 years experience in Commercial / Procurement role
• Trucking, commodity trading, logistics experience preferred
• Strong understanding of accounting principles and financial regulations
• Proficiency in accounting software and Microsoft Excel
• Maintain a professional work ethic in dealing with relevant stakeholders

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