Job Description

Portfolio Manager Duties:

• Arrange opening of Investment and current bank accounts for Schemes
• Transfer of funds between Trust and Investment accounts
• Arrange regular insurance valuations of schemes
• Ensuring insurance premiums are paid to date and insurance claims management
• Ensuring timeous payments of service providers / contractors / municipal accounts for schemes
• Advising of Sectional Title and HOA matters, supporting and guiding the Trustees
• Regular complex inspections
• Assisting Trustees with maintenance related matters e.g. obtaining of quotations / reports
• Managing annual fire equipment services and ensure required compliance certificates in place
• Review and awareness of sale of units and transfers within the portfolio
• Ensuring levies are charged in line with the approved budgets
• Ensure schemes spend in line with their approved budgets
• Review monthly debtors to ensure cash flow and liaise with debt collector regarding actions to be taken, where need be
• Ensure resolutions are signed
• Ensuring employees sign contracts of employment and provide relevant payroll supporting documents
• Management of staff loans, leave and authorization of wages / salary reports, with the assistance of the Administrator
• Making documents available to relevant parties (estate agents, lawyers, owners, banks)
• Archive and filing management, email and document management
• Attending and minuting General Meetings and Trustee Meetings
• Drafting notices, circulars and letters
• Budget preparations (ensure approved budgets are loaded timeously) and attend to levy increase letters to owners & new budget resolution to be signed by Trustees
• Review monthly community reports and distribution to Trustees
• Review of draft financial statements
• Management of complex loans and recovery of same via special levies
• Ensuring complexes are registered for Tax in line with SARS requirements and annual submissions are done timeously
• Facilitating collection procedures and reporting to Trustees, debtors and cash management
• Drafting, with the assistance of the Bookkeeper, annual scheme budgets for the Trustees consideration
• Availability over WhatsApp
• Assistance in preparing and updating the 10-year maintenance plan
• Assistance with rule creation and registration at CSOS
• Attend to the take-on of new schemes and related functions
• Represent the Trustees at CSOS disputes, where requested

Additional duties:

• Opening of bank accounts (current & investment) for new schemes taken on
• Opening of Netcash account for new schemes taken on
• Loading of debit order batch for monthly levy payments by clients
• Daily authorizing of payments
• Loading of monthly CSM staff salaries & distribution of staff pay slips
• Attending to loading & authorizing of CSM & CS department invoices
• Drafting of management agreement - for new clients and renewals
• Doing proposals for potential new clients / meet with potential new clients
• Marketing to bring on new schemes

Please consider your application unsuccessful if you have not received a response within two weeks of applying

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