Job Description

Who are we?Sanlam was established as a life insurance company in South Africa but has since transformed into a diversified financial services group that operates across the African continent, India, Malaysia and selected developed markets, with listings on the Johannesburg, A2X and Namibian stock exchanges. In 2018 the Group celebrated its centenary as well as 20 years since demutualisation and listing in South Africa and Namibia. Sanlam is one of the largest internationally active insurance groups in the world with a presence in 31 countries and has the biggest non-banking financial services footprint on the African continent.The Group's five business clusters (Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz and Santam) house the Group's business operations. The Group Office provides strategic direction and support to the five clusters, assisting them in realising their strategies and meeting their business objectives. The Group Office is responsible for governance and for the Group's centralised functions, which include: Finance, Actuarial and Risk Management, Strategy, Human Resources, Market Development and Sustainability.What will you do?This role exists in our Group Secretariat department which is focused on establishing and maintaining appropriate governance structures and mechanisms to enable good corporate citizenship within the regulatory environment as well as ensuring compliance with legal, regulatory and listing requirements.The company secretariat administrator will perform company secretarial and general office support to the assistant group company secretaries, which includes but is not limited to maintaining statutory records, end-to-end meeting administration, travel arrangements, calendar/diary management and KYC matters.What will make you successful in this role?

• Prepare minutes frameworks ahead of all exco, committee or board meetings.
• Prepare, plan and collate input for agendas and drive matters arising feedback.
• Obtain and collate reports required for meeting packs, within pre-determined timeframes, which are to be distributed via Diligent and/or PDF.
• Prepare and circulate written resolutions.
• Maintain physical and digital statutory records which includes minutes, resolutions, company registers, share registers, resolution registers and beneficial ownership registers.
• Maintain company records at the Companies and Intellectual Property Commission (CIPC).
• File annual returns, amend directorships, lodge any requisite amendments or documentation within the prescribed period.
• Co-ordination of meetings: annual calendars, arrange venue, parking, catering and IT Support.
• Collaborate with other stakeholders to prepare the annual corporate calendar.
• Assist with KYC related matters, with input from the assistant group company secretary.
• Assist with stakeholder management matters.
• Provide support to board and/or committee members as required.
• General office management Filing

Diary management

• Office resource management
• Travel and accommodation arrangements
• Booking of venues and meeting rooms
• Catering arrangements
• Accounts and payments if required

Qualification and Experience

• Grade 12 and Diploma/Certificate in Office Administration or related qualification
• 5 years relevant administration/secretarial experience at senior/executive level
• Exposure to Diligent Board or similar platform.

Knowledge and SkillsReservation ManagementSecretarial SupportAdministrationManages various Stakeholder queries and supportPersonal AttributesCommunicates effectively - Contributing independentlyPlans and aligns - Contributing independentlyAction orientated - Contributing independentlyOptimises work processes - Contributing independentlyBuild a successful career with usWe're all about building strong, lasting relationships with our employees. We know that you have hopes for your future - your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters - Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office - the group provides many opportunities for growth and development.Core CompetenciesCultivates innovation - Contributing independentlyCustomer focus - Contributing independentlyDrives results - Contributing independentlyCollaborates - Contributing independentlyBeing resilient - Contributing independentlyTurnaround timeThe shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers.The closing date for applications is 21 February 2025.Our commitment to transformationThe Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa. The Group's Employment Equity plan and targets will be considered as part of the selection process.

Sanlam