Job Description

Role title: Company SecretarialLocation: MidrandContractRole purpose:xc2xb7 To provide company sectorial administrative supportKey accountabilitiesxc2xb7 Maintenance of all statutory records for all statutory entities, in digital format and where applicable, in hard copy format.xc2xb7 Filing of annual returns to CIPC, including the conversion to XBRL.xc2xb7 Lodgement of all changes to company information with CIPC including but not limited to: appointment of directors, auditors and company secretaries; and amendments to memorandums of incorporation.xc2xb7 Preparation of all resolutions required to lodge changes to company information with CIPC.xc2xb7 Prepare all the paper AGM notices for all subsidiary companies and ensure appropriate execution thereof.xc2xb7 Support Finance team in attaining approval and signature of annual financial statements in a timeous matter.xc2xb7 Preparing resolutions for the declarations of dividends and financial assistance in respect of subsidiary companiesCore competencies, knowledge and experience:xc2xb7 Strong organisation skillsxc2xb7 Meticulous attention to detailxc2xb7 Ability to work under pressurexc2xb7 Excellent English communication skills- both oral and writtenxc2xb7 Excellent understanding of the Companies Act and CIPC processesxc2xb7 Must have technical / professional qualifications (not negotiable):xc2xb7 10 years of relevant company secretarial experience.xc2xb7 Companies Act requirements, and liaising with FinOps in order to ensure compliance with the solvency and liquidity requirements.xc2xb7 Supporting the digitising of current and historical statutory records.xc2xb7 Arrange for and co-ordinate formation of companies, deregistration and liquidation of companies.xc2xb7 Assisting with minute taking, compilation of board packs and and board meeting management, where required.xc2xb7 Manage trust administration and provide guidance with regards to set up of trusts.xc2xb7 Ensure a smooth annual statutory audit process by independent auditors.xc2xb7 Manage compliance with all companies statutory systems and reportingxc2xb7 Day to day administrative and statutory duties.xc2xb7 Assist with the management of the budget and related departmental accounting process.xc2xb7 Ad hoc duties and project work from time to time.xc2xb7 Raise the profile of the company secretarial and governance functions

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