Job Description

Role title: Company Secretarial

Location: Midrand


Contract

Role purpose:

To provide company sectorial administrative support

Key accountabilities

Maintenance of all statutory records for all statutory entities, in digital format and where applicable, in hard copy format.


Filing of annual returns to CIPC, including the conversion to XBRL.


Lodgement of all changes to company information with CIPC including but not limited to: appointment of directors, auditors and company secretaries; and amendments to memorandums of incorporation.


Preparation of all resolutions required to lodge changes to company information with CIPC.


Prepare all the "paper" AGM notices for all subsidiary companies and ensure appropriate execution thereof.


Support Finance team in attaining approval and signature of annual financial statements in a timeous matter.


Preparing resolutions for the declarations of dividends and financial assistance in respect of subsidiary companies


Core competencies, knowledge and experience:


Strong organisation skills


Meticulous attention to detail


Ability to work under pressure


Excellent English communication skills- both oral and written


Excellent understanding of the Companies Act and CIPC processes


Must have technical / professional qualifications (not negotiable):


10 years of relevant company secretarial experience.


Companies Act requirements, and liaising with FinOps in order to ensure compliance with the solvency and liquidity requirements.


Supporting the digitising of current and historical statutory records.


Arrange for and co-ordinate formation of companies, deregistration and liquidation of companies.


Assisting with minute taking, compilation of board packs and and board meeting management, where required.


Manage trust administration and provide guidance with regards to set up of trusts.


Ensure a smooth annual statutory audit process by independent auditors.


Manage compliance with all companies statutory systems and reporting


Day to day administrative and statutory duties.


Assist with the management of the budget and related departmental accounting process.


Ad hoc duties and project work from time to time.


Raise the profile of the company secretarial and governance functions