Job Description

Minimum Requirements

• Matric with a Bachelors Degree in Law (LLB) and/or Business Administration CA (SA)
• Professional qualification such as Chartered Secretary (ICSA) at the Chartered Institute of Company Secretaries (CIS) or working towards one
• 5-10 Years' experience as a Company Secretary required
• Extensive knowledge of the Companies Act and other relevant legislation: POPI, PAIA, NCA, FICA, Competition Act, NEMA, Labour Relations Act, Tax Laws, BBBEE Act, King IV Code of Corporate Governance
• Experience in minuting and managing Board and Committee meetings
• Experience in supporting corporate transactions (M&A) through due diligence and document preparation

• Develop an annual meeting plan for Board, Committee, and Annual General meetings
• Prepare notices for Board, Shareholder & AGMs, including agendas, proxies, and circulation.
• Attend board meetings and take accurate minutes
• Implement Board decisions and instructions
• Identify and advise the Board on potential corporate governance risks and best practices
• Stay abreast of industry developments, regulatory and legislative changes in relation to corporate governance
• Coordinate the company's corporate governance practices, ensuring alignment with the principles outlined in the King IV report on corporate governance
• Provide secretariat support to Board Committees (Audit Committee, Remuneration Committee, Nomination Committee)
• Submit annual returns to the CIPC & register companies and file all changes with the CIPC (appointments, resignations, change of addresses, etc.)
• Prepare share certificates and maintain share registers for all Companies in the Group
• Provide support for transactions (particularly M&A) in terms of due diligence and prepare
• Ensure that any failure to comply with relevant legislation is reported as required
• Identify and manage compliance risks and potential legal issues facing the company
• Monitor all legislative, regulatory, and corporate governance developments that might affect the company's operations
• Draft and update the Delegation of Authority document
• Provide technical expertise, conduct research, and provide guidance on standard company secretarial practices
• Coordinate and oversee the company's investor relations
• Identify and manage conflicts of interest for Directors
• Respond to general queries in relation to Board Committees, FICA, SARS, BBBEE verification, and Auditor queries
• Facilitate internal collaboration with other departments or individuals to ensure the efficient administration of the company
• Assist the General Counsel with legal administration when required to ensure the smooth running of the Legal Department
• Support and assist with internal and external audit items related to areas of their operation, including board governance, compliance with the Companies Act, and statutory records

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• AJ Personnel is fully POPIA Compliant.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• Note our clients may expire jobs at their own discretion.
• AJ PERSONNEL will only respond to shortlisted candidates.
• If you have not received a response within two (2) weeks from applying, your application was most likely unsuccessful.

AJ Personnel