Job Description

Company DescriptionWe are SGS the worlds leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 99,250 employees operate a network of 2,700 offices and laboratories, working together to enable a better, safer and more interconnected world.Primary ResponsibilitiesThe Compensation and Benefits Coordinator will be responsible to effect and control all aspects of Compensation & Benefits.Specific ResponsibilitiesPayroll/General

• Implement all engagements, increases, promotions, transfers and terminations
• Monthly capturing of variable earnings and deductions
• Implementation of all loans, advances, garnishees and leave encashments
• Maintenance of all employee information on Payroll system
• Monthly notice to all divisions of Payroll closing dates for each period with attached Templates
• Request and capture monthly expense claims from the Finance department for processing
• Discharged terminated employees from provident fund and medical on the payroll system and with all service providers
• Preparation of provident withdrawals forms and send it to the service provider
• Preparation of medical aid forms for new employees and send to the medical aid provider
• Monitor activities of HR/Payroll Assistant/s and ensure adherence to deadlines and payment due dates
• Complete UI19 and salary schedules for termination and maternity leave
• Apply for UIF Certificate of Compliance for legal entities
• Handle all Payroll related queries from Managers and/or employees

Month End

• Prepare and distribute Cost-To-Company and Overtime hours report before and after payroll is finalized
• Print and distribute payslips on a monthly basis
• Prepare and distribute leave report to Managers
• Reconciliation of nett pay on system to bank statement
• Reconciliation of all control accounts/Journals to payroll system
• STATS SA Quarterly reports as required by government
• Payment of Workmens Compensation requirements
• Submit COIDA claim forms electronically
• Create payment requisitions for 3rd party and outside the payroll system payments
• Assistance with journals and leave provision reports when necessary
• Provide information and reconciliations to Auditors as required. Adhere to all quality and safety requirements of the SGS management system
• Adhere to segregation of duties policies and procedures
• Adhere to all quality and safety requirements of the SGS management system
• Perform any other reasonable tasks as assigned by direct line manager
• Submit BCCEI returns

QualificationsEducation

• Grade 12
• National Diploma/Degree in Finance/Human Resources/Commerce and/or 5 years proven experience in the sector or within the company in the functions, knowledge, skills and experience sufficient to be recognized as a qualification through Recognition of Prior Learning
• Training in Payroll and cost accounting knowledge
• Advanced computer literacy

Experience

• Minimum of 3 years Payroll experience
• Preferably work experience with Payspace
• Preferably work experience with the BCCEI council
• Must have worked on a payroll size of approximately 1300 employees
• Good working knowledge of Word and Excel VLOOKUPs and Pivot tables experience essential
• Understanding and application of relevant labor legislation

Additional InformationCompetencies:

• PaySpace
• Strong Microsoft Excel, Word Skills
• Outlook
• SharePoint
• VLOOKUP compulsory
• Pivot Tables
• BI Tool advantageous to have
• High attention to detail, accuracy, and efficiency in completing tasks
• Ability to work under pressure and meet firm deadlines
• Exceptional organizational skills
• Ability to work in team with internal departments and external clients
• Ability to resolve queries timeously
• Able to work on multiple projects/tasks simultaneously
• Must be able to work independently
• Must be able to work in a highly pressurized environment

SGS