Job Description

Job Summary Minimum requirements:

• Grade 12
• Relevant qualifications would be an advantage but not a must
• Previous work experience within the same or similar role
• Excellent administration and organisational skills
• Excellent communication skills
• Driverxe2x80x99s license and own car
• Ability to be available after hours for emergency calls

Duties include, but not limited to:

• The main function of the Facilities Manager is to assist the Board of Trustees with the following:
• Manage the day-to-day operations of all communal areas of the Complex
• Inspect gardens and communal facilities
• Ensure that the building meets health and safety requirements and that facilities comply with legislation; ie assist with the compilation of an Evacuation Plan and schedule required Evacuation Drills
• Assist new and current owners and occupiers to be familiar with general rules and contact persons
• Regular liaison with the service provider(s) for various services offered
• Assist Trustees with the compilation, update and enforcement of policies and procedures, ie Conduct Rules.
• Manage Service Team
• Administration of leave
• Record cash and pay wallet transactions xe2x80x93 submit documentation to Managing Agent
• Record in-house administrative transactions with financial implications, ie remotes
• Assist with quotations, invoices and statements of service providers
• Procure and control maintenance stock
• Manage storerooms and equipment
• Source service providers
• Consult with professional service providers when required
• Plan and execute preventative/scheduled maintenance, ie solar equipment, gate motors, fire equipment, cleaning of gutters, pest control
• Liaise with service providers to ensure implementation of best practices for maintenance-related procurements
• Plan, schedule, execute and control daily operations, maintenance as well as gardening and cleaning team:

Administration of parking bays
Owner/occupier complaints
Marking of parking bays
Signage
Disabled parking
Traffic control
Road markings
Disclaimers
Monitoring security cameras

• Ensure that the thatch roofs are maintained as required by law and in terms of our insurance compliance
• Work with the Board of Trustees to identify opportunities for future maintenance/ developments to enhance/improve the precinct
• Assist the Trustees with the execution of Contracts and Service Level Agreements when required
• Assist the Trustees to ensure statutory compliance within the electrical, infrastructure and fire disciplines
• Maintenance of: Electrical fence, lights and electrical reticulation; Plumbing; Hygiene of communal bathrooms, workersxe2x80x99 rooms and workersxe2x80x99 restroom; Refuse and Storage area
• Perform any reasonable duties as may be requested by the Trustees

Please note only shortlisted candidates will be contacted.HandPicked RecruitmentRecruiter

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