Job Description

Our Client based in the US (Construction & Real Estate Business) is seeking a Project Coordinator to support their various Construction Project Teams remotely.This role will require US working hours, i.e. 14:00 - 23:00 SA time Monday - Friday.Excellent technical set up to work remotely, as well as uninterrupted internet access will be a pre-requisite.Herewith a brief role description:The Project Coordinator plays a vital role in ensuring the smooth execution of projects by managing all the logistical components and providing updates on project statuses and identifying potential conflicts and roadblocks. They provide essential support and assistance to the Project Manager in coordinating various project-specific tasks, including scheduling vendors and communicating with local townships. A significant aspect of this role involves frequent communication with the PMs. The Project Coordinator is responsible for maintaining project schedules and ensuring that software tools are up-to-date daily. They also review all project-related emails to ensure proper documentation and attention.The PC will collaborate closely with various departments such as Estimating, Purchasing, Vendor Management, and Bookkeeping. They are expected to maintain good working relationships with all external vendors. The Project Coordinator will oversee and delegate administrative activities to the Project Administrators.In summary, the Project Coordinator plays a critical role in the success of the project by providing logistical support and coordination, maintaining project schedules, and collaborating with various departments and external parties.Job Objective:The objective of the Project Coordinator position is to be the glue for the project. Support the Project Manager and keep all schedules and tasks organized and always updated. PCs should be able to work with PMs in multiple markets simultaneously.Job Tasks:xc2xb7 Communicate with Project Managers and provide overview and visual on where projects stand.xc2xb7 Delegate admin tasks to PAs and manage their work effectively.xc2xb7 Identify potential conflicts and roadblocks and alert PM.xc2xb7 Enter tasks into system software for the PM or others as needed when they are in the field or on the road.xc2xb7 Ensure the team is aware of approaching due dates.xc2xb7 Run Pre-Con calls for each project.xc2xb7 Prepare GC-scopes for each project.xc2xb7 Run daily call between PMs to review daily schedule and potential adjustments.xc2xb7 Review schedule daily for efficiency opportunities and work with PM to implement and address conflicts.xc2xb7 Put together change orders in full detail ready for review with OM.xc2xb7 Submit Change Orders in Clients System.xc2xb7 Schedule vendors as assigned and requested by PM.xc2xb7 Onboard new vendors and ensure paperwork is in order.xc2xb7 Address permitting needs as required.xc2xb7 Review invoices from vendors and submit to A/P in a timely manner.xc2xb7 Review weekly vendor payable report with PM and approve payments as needed.xc2xb7 Communicate with peer client personnel.xc2xb7 Ensuring client communication happens fast and efficiently. Responding quickly, within 4 hours.xc2xb7 Develop deep relationships with client contacts and provide unwavering support.xc2xb7 Review project expenses weekly to ensure the job is on budget and keep PM informed accordingly.xc2xb7 Perform project close-out tasks per job.o Review and packet final photos.o Review and put together documentation as needed per client.o Submit packet to client.xc2xb7 Direct all billing tasks to PAs and manage them as required to ensure fast billing and payment.xc2xb7 Ensure that Bookkeeping has the proper approval and change order documentation for each project.xc2xb7 Monitor all communication channels and document/address all needs as needed.xc2xb7 Closely manage projects in system to ensure 100% accuracy.Success Factors:When the Project Coordinator is effectively supporting the Project Manager, delegating, and managing the Project Administrators to increase capacity, the system is clean and updated and we are moving through projects effectively and efficiently, allowing us to consistently grow our portfolio.xc2xb7 The Project Managers are getting full support they need to be successful in their roles.xc2xb7 The project schedule is in order and accurate daily.xc2xb7 Project Admins are utilized fully to increase capacity.xc2xb7 Tasks and Messages are updated in a timely manner.Reporting:xc2xb7 Reports to the Operations Managero Takes project direction from PMsRequirementsExperience working in a similar role within the Construction Industry will be required.

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