Job Description

Contract Specialist, Logistics - CenturionFull job descriptionJob Advert SummaryPURPOSE:To manage, coordinate and administer contracts with suppliers.To assist the Manager,Contract Management with implementing the contracting process effectively and achieving sourcing objectives for the Logistics portfolio.MAJOR CHALLENGES:Providing a contract life cycle management and administration service to multiple Business Units, for the logistics portfolio (road and harbour services).Continuously improving in terms of cost effectiveness, innovation, and productivity.Improve Turnaround times of contract establishment.Maintaining and effectively executing high volumes of users demands and active contracts.Minimum RequirementsQUALIFICATIONS:B Degree (Relevant) (Essential/Minimum)Certificate First Line Management (Essential/Minimum)EXPERIENCE:3-5 years Relevant logistics or supply chain experience; procurement of various modes of transport, clearing and forwarding, international freight support services contract management. Adept in working with MS Office, various databases and contract management systems. Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa). (Essential/Minimum) OperationalREQUIREMENTS:Psychometric Assessment (Essential/Minimum)Certificate of Fitness (Essential/Minimum)Competence: MS Office Relevant Package (Essential/Minimum) Duties & ResponsibilitiesBest Practice and Knowledge ManagementIdentify and support the implementation of process and system enhancements to continuously improve contract management processStudy/research best practice processes and benchmark the Company processes at regular intervalsAssist in mitigating risk in terms of contractual exposure to the CompanyBusiness Partner EnablementIdentify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilitiesProvide process guidance and support to business partners/end-usersWorking with various internal and external stakeholders to expand and enrich supply chain contentCompliance, Governance and AssuranceEnsure supplier stakeholders comply with relevant regulatory requirementsConsolidate reports and provide feedback to the Manager or Supervisor on appropriate contract management reporting and governance requirementsCollaborate and communicate with suppliersImplement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.)Provide guidance to stakeholders to ensure adherence to all policies, procedures, standards and guidelinesEnsure supplier stakeholders comply with relevant regulatory requirementsConsolidate reports and provide feedback to Contracts Manager on appropriate contract management reporting and governance requirementsProvide effective advice to the wider organisation on contract/agreement entitlements, obligations, and purchasing methods and quantitiesContract ManagementCompile and maintain logistical service Request for Quotation (RFQ) / Request for Proposal (RFP) / Request for Information (RFI)Compile and manage contracts with service providersIn conjunction with internal stakeholders, ensure that all relevant category strategies and governance requirements are metNegotiate, conclude and administer contracts throughout the contract lifecycleEvaluate contractual terms and condition and provide recommendationsResponsible for the proactive management of contract lifecycle milestones for a portfolio of contractsEvaluate contract stipulations and provide recommendationsCommunicate and ensure adherence to contractual rights and obligationsRecord and monitor contract compliance and renewal applicationsInvestigate the need for contract extensions and terminate contractual relationship upon completion if requiredObtain approval for relevant contracts and documentation in line with governance requirements and departmental budgetary stipulationsResponsible for safekeeping and retention of contractual documentation in accordance with Group standards and policiesManage the end to end contract management processDevelop and implement contracting portfolio project plansDevelop, socialise and implement contracting strategiesEnsure all contracting plans incorporate and address Social and Labour Plans (SLPs), Mining Charter and BBBEE preferential procurement objectivesCompile tender documentation, issue Request for Quote (RFQ), adjudicate tenders in collaboration with technical and commercial specialistsEnsure guidance and planning to contract modifications, price adjustments and contract close outCommunicate and ensure adherence to contractual rights and obligationsContribute to supplier development including Local Economic DevelopmentDevelop and maintain key supplier agreements with a continuing focus on efficiency gainsIdentify opportunities for cost savings through product substitution, market testing, or other meansActively participate in organisation planning as it relates to procurement activitiesCustomer and Client Relationship ManagementMaintain a database of supplier information and continuously ensure that integrity and quality of data are relevant and of required standardLiaise with internal stakeholders and suppliers in the development of Service Level Agreements (SLA's) with suppliersSupport on-boarding of new suppliers and manage supplier relationshipsProactive engagement with suppliers and internal stakeholders related to contractual matters, i.e. disputes, claims, performance etc.Work collaboratively, efficiently and effectively with both internal/external customers and/or stakeholdersBuild sound relationships with Business Unit (BU) end-users, key suppliers and colleaguesBuild and nurture effective and influential relationships with internal and external stakeholders, suppliers, and partnersFinancial ManagementSupport and adhere to functional budget requirements and cost containment goalsPrepare contracting project plans and strategiesManage allocated contract portfolio from a contract life cycle management and milestone perspectiveConduct annual demand planningAct as a specialist expert in contract life cycle management processRepresent Group to negotiate and secure approval on various commercial contracts for our client's Group (strategic sourcing and BU contracts)Functional ExcellenceAdhere to functional policies, standards, guidelines, procedures, end to end processes, tools, templates etc.Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication and bureaucracyApply functional best practices, promote sharing of best practices and knowledgeAssist in the execution of functional excellence initiativesInternal Business ProcessesProvide weekly feedback on progress related to contract lifecycle management activitiesActively contribute to achieving Supply Chain Management (SCM) balanced score card targetsComply and adhere to Group processes, procedures and standards in the execution of contract lifecycle management activitiesConduct monthly reporting on contracting processEnsure procurement savings occurCompile tender documentation as per projectDetermine commercial and financial evaluation of tendersObtain tenders from specific marketplace through marketing processPerformance ManagementIdentify reporting needs and validate against frameworkFinalise competency requirementsConfirm roles, responsibilities and expectationsDetermine capability and performance gaps in order to identify training needsAdhere to roles, responsibilities and expectations of the SCM processComply with people performance and individual development processes and initiativesSafe and Healthy Work EnvironmentMaintain and ensure a healthy environment and safe operations Practices while ensuring compliance with all applicable Safety Health Environment and Community (SHEC) policies and procedures in line with set standardsEncourage a culture that focuses on safety in all operationsBehavioural AlignmentDemonstrates the following:Creativity, collaboration, sociable and awareness to the ecosystemStewardship, accountability, ability to develop trust, safety conscious and ethicalAbility to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutionsAbility to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empatheticResults oriented, quality driven, excellence, entrepreneurial abilities, efficient and effectiveThe appointment will be made in accordance with Exxaros Employment Equity policy.If you have not been contacted within 28 days of the closing date of this advertisement, please accept that your application was unsuccessful.

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