Job Description

To assist the Contracts Administrator in the effective, efficient and highly productive management of the Contracts Administration Division.
Key Responsibility AreasChecking both draft specifications and contractual conditions and amend/update where necessary, prior to advertising.Checking recommendations received from Units/Managers to ensure that tenders have been adjudicated in accordance wiht the specification.Drafting letter of acceptance/tender board reports and checking draft insurance letters.Monitoring the validiity of tenders received.Checking correctness of price details and divergencies on Tender Board Schedules.Ensuring that all documentation relating to Specifications and Tenders are prepared and submitted timeously to the various parties for consideration.Performs contracts administration.Checking Surety Bond, Insurance, Retention Guarantees, Payment Certificates and retention invoices prior to processig voucher payments, including correct treatment of VAT.Communicating with contractors where informed of change of company name, notice of cession and assignment of contract to third party, obtaining necessary registrar of Companies.Certificate, certified extracts from decision of Board of Directors etc.Verifies interest rates from banks and applicable periods from payments to calculate interest on retention monies for all civil contracts up to the end of the maintenance period.CompetenciesOrganisational Awareness.Problem SolvingPlanning and Organising.Procurement and Tenders.Information Management.Financial Process Management.Communication.Service Delivery Orientantion.Action and oucome Orientation.Ethics and Outcome Orientation.Direction SettingCoaching and Mentoring.
Essential RequirementsTertiary qualification (NQF Level 6) in Supply Chain Management or Logistics or Procurement.Valid motor vehicle driving license.3 Years relevant experienceComputer Literacy
Preferred RequirementsTertiary qualification (NQF Level 7) in Supply Chain Management or Logistics or Procurement.4 Years relevant experience.
Housing Subsidy Yes
Leave Yes
Medical Aid Yes
Other Allowances N/A
Pension Fund Yes
Remuneration R351 622.62 - R456 424.96 Per Annum
13th Cheque Yes
Contact Name HC Finance
Contact Telephone 031 311 1623

eThekwini Municipality