Job Description

:Key Performance OutputsThe successful candidate will be reporting to the Group Manager Enterprise Architecture and Solutions and will be responsible for but not limited to the following:

• Perform and oversee office administration.
• Replenish levels of stock, stationery and functional sundries in line with SCM processes.
• Assist with necessary travel and accommodation arrangements.
• Schedule and coordinate meetings in terms of invitations, conference rooms, catering etc.
• Manage internal and external incoming calls as well as emails.
• Coordinate functional communications which may include screening calls and publishing of communications to stakeholders.
• Respond to request, queries and complaints as and when required, direct accordingly.
• Assist in preparation of tender documentation and process as and when required.
• Coordinate and extract reports from functional system to enable reporting of functional activities.
• Conduct research to assist with the implementation of continuous improvement initiatives in functional area.
• Facilitate contractor activity on site in line with SLA.
• Assist with the drafting and scoping of SCM documents and templates and submit in accordance with DLAs.
• Ensure effective communication with stakeholders and customers to enable high satisfaction levels.
• Adhere to and ensure adherence to statutory regulations, organisational standards, policies and procedures. Report non-compliance and implement corrective actions to ensure compliance.

Technical Skills and ExperienceThe following skills and experience or the equivalent of such, will be required:

• Diploma - Office Administration - Essential
• Minimum of 3 years administrative experience - Essential
• Minimum of 2 years IT Coordination experience - Essential
• MS Office - Advanced
• ITIL Advanced - Advanced
• Oracle (ERP) - Intermediate

Competencies

• Interpersonal Skills
• Customer Orientated
• Communication
• Reporting Skills
• Analytical Thinking
• Integrity
• Time Management

Airports Company South Africa