Job Description

Company: Komatsu South AfricaBusiness Unit: South AfricaDivision: Head OfficeDepartment: ShippingLocation: H.O. Supp Chain servReference Number: [[7521]]Grading: Salaried - C2IntroductionKomatsu has an exciting opportunity for an experienced Shipping Coordinator with a Shipping or Supply Chain & Logistics related diploma and at least 4 years' or more experience in a shipping (foreign debtors and/or creditors) environment.Qualification

• Diploma in shipping/supply chain & logistics.
• Degree in shipping/Supply chain & logistics.an advantage

Experience

• 4 - 6 years' experience with road, sea and airfreight for imports
• Shipping experience from an engineering / mining / construction company preferrable

Specific Knowledge Requirements

• Microsoft Office & SAP Proficient or similar ERP.
• Administration in a logistics/shipping/import - import environment.
• Knowledge of import processes, customs and foreign exchange.
• Proven knowledge of South African revenue services country of origin customs rules and regulations.
• Basic Financial Experience: Grade 12 Accounting/Maths or similar..

Summary Description of Role1. Shipping Imports/ Merchant Trading

• Supervises the execution of shipping imports/merchant trading
• Supervising productivity of team
• Checking documentation for completeness in compliance of regulations and agreed costings
• Ensure compliance to port and airport laws and regulations for customs clearance
• Preparing correct and accurate clearing instructions
• Open electronic shipment files
• Updating insurance register/data for every shipment received
• Adhering to abnormal loads and embargo's
• Oversees customs and SARS Audits
• Advise and provide guidance on SARS Audit requirements
• Ensure alignment to master data for tariff codes
• Check and verify customs documentation for compliance
• Tracking of shipments as per stipulated lead times
• Monitor all inbounds for warehouse goods receipts
• Maintaining electronic document files
• Resolving shipment queries
• Produce insurance, freight costs, sailing schedule report and shipment overdue for payment reports etc.

2. Accounts Payable/Invoicing

• Administrates Accounts Payable
• Keeping shipping files up-to-date with all source documents
• Double checking of agent's charges relating directly to the landed cost of freight and ensuring the timeous receipt of credits
• Processing supplier/service provider invoice onto ERP system for payment and reconciliation by Finance
• Verifying and checking Purchase Orders, GRV Details and Invoices/statements
• Assisting with financial month-end activities
• Administrates Credit Notes

3. Shipping Logistics/Transportation

• Supervises the planning, preparation and checking of ad-hoc abnormal inbound shipments
• Request for quotes (RFQ) from abnormal transporters
• Stays abreast of changes to policy and procedure & assisting in the roll-out of changes
• Supervises and coordinates shipping activities
• Facilitating and coordinating special deliveries and collections from operational units
• Checking that inbound documentation are maintained (intercompany)
• Assumes responsibility for accuracy of data on the system
• Conduct regular internal audits
• Monitors health & safety compliance
• Maintains Electronic document files
• Scan and save documents as per shipments
• Communicate shipment details to relevant internal & external customers

4. Continuous improvement

• Stays abreast of systems changes and enhancements
• Maintains good understanding of the business process
• Executes troubleshooting & diagnostics
• Observing and gathering information with regard to inefficiencies
• Drafting proposals
• Executing small projects
• Liaising with all stakeholders in the process
• Gains approvals for changes
• Compiling spreadsheets for purposes of analysis
• Conducting root cause analyses
• Suggesting systems enhancements and changes
• Conducting end-user testing of changes

In accordance with the Employment Equity Act (EEA) of 1998, Komatsu is committed to the principles of employment equity and fair labor practices. We welcome applications from all qualified candidates, irrespective of race, gender, disability, age, religion, sexual orientation, or any other ground prohibited by law. We may consider designated groups as per the EEA in our selection process to ensure a diverse and representative workforce, but all applications will be assessed based on qualifications and merit.Candidates will be expected to pass a relevant medical examination, and agree to verification checksOnly online applications will be consideredKomatsu South Africa (Pty) Ltd complies with the protection of Personal Information Act 4 of 2013. By submitting your application, you give us your express and informed consent to process your personal information for recruitment purposes.

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