Job Description

Job Summary :

Support to Strategic Planning and Governance:

• Provide input to the organisational strategy, as well as reviewing organisational activities and recommend corrective actions if necessary.
• Develop unit operational plans and align all activities undertaken in the unit to ensure delivery of corporate objectives.
• Enhance and implement treasury systems, processes, procedures, tools, and control systems.
• Implement controls within the section which minimize potential risk to stakeholders.
• Ensure monthly, quarterly, and annual reports are prepared accurately, maintained, and submitted timeously to all stakeholders.
• Participate in management forums within the company, contributing expertise to enable sound decision making.
• Facilitate inter-departmental communication through appropriate structures and systems.
• Manage preparation and support of all internal and external audits.
• Develop and manage relationships with all internal and external stakeholders.

Corporate Performance Reporting:

• Collect performance information and data, and compile corporate performance reports, i.e., corporate plans, quarterly corporate performance reports, Corporate Services Unit quarterly reports, mid-term reports, annual reports, compliance reports and adhoc reports.
• Develop corporate performance communication strategies; standardise, streamline and automate the reporting processes.
• Ensure that the timetable of standard reporting requirements is understood and embedded within the organisation to ensure that deadlines are met.
• Liaise with the Shareholder and Provincial Treasury on reporting requirements, attend to queries and ensure timely submissions of corporate reports.
• Present and attend to queries relating to corporate performance reports and plans.
• Develop sectoral level data and story boards based on the companys increasingly extensive portfolio data sets, pictures and information.

Performance Information Management:

• Develop strategies and project / information management reporting templates to be utilised to guide Corporate reporting processes and standards.
• Data collection, analysis, interpretation and management of performance information for the Annual Report, Corporate Performance Report, Corporate Services Unit Report, Corporate Plan, and adhoc compliance reports;
• Identify opportunities to enhance data collection and analysis including defining and implementing new methods, tools and metrics to support adjustments to data as circumstances change, optimizing automation opportunities and improving reporting efficiency.
• Monitor and report on the key performance indicators within the companys portfolio performance reporting framework, including assessment of outputs, outcomes and impact, as well as special analysis when required.
• Evaluate, test and confirm the usefulness of planned and reported performance information in accordance with the identified performance management and reporting framework.
• Present management information reports and summaries to various stakeholders to facilitate decision making.
• Maintain guidelines governing research and reporting processes.
• Assess and respond to related impacts and opportunities relating to government policies, laws, regulations.
• Create and update the database of corporate performance information.

Assessment and Reconciliation of Portfolio of Evidence:

• Manage compilation of data, collection of documents, testimonies, success stories and reports as portfolio of evidence to support the organisational performance.
• Assess of the portfolio of evidence and reconcile with submitted Business Unit Reports and schedules.
• Engage and do follow-ups with business units on gaps identified in the PoEs.
• Coordinate submission of Portfolio of Evidence, report templates, and information of technical indicators to the Internal / External Auditors and/or relevant stakeholders.
• Update Corporate Reports based on outcomes of internal audit process.
• Attend to PoE related queries from the Shareholder and other relevant stakeholders.

Monitoring, Evaluation and Reporting Support:

• Ensure organisation-wide monitoring, evaluation and reporting to ensure that various organisational programmes and interventions are aligned with best practice, legislative requirements and the mandate of the company
• Develop monitoring and evaluation plans for the entire organisation in line with the relevant frameworks and best practice.
• Design and implement monitoring and evaluation framework and other tools to enable accurate monitoring and evaluation of organisational programmes.
• Coordinate and analyse organisation-wide monitoring and evaluation reviews to assess progress against predetermined objectives and other organisational standards.
• Build M&E capacity and knowledge within the organisation,
• Manage implementation of projects within the area of responsibility, implement recommendations from stakeholders, and prepare required M&E and performance information reports.

Budget Management:

• Manage and control the capital and operational budget of the Unit to ensure effective and efficient functioning within budgetary parameters of the company.
• Evaluate the units performance against the approved budget and addressing deviations/variances.
• Monitor, recommend and implement corrective measures to rectify deviations/acts contrary to budgetary provisions, financial regulations, audit.
• Authorise requisitions, payments, etc. regarding expenditure as delegated.
• Prepare and present reports detailing the status of expenditure and availability of funds for current and short-term interventions.
• Prepare budget transfer requests and submit for approval.
• Sound planning and forecasting of capital expenditure within area of responsibility.

Customer and Stakeholder Management:

• Lead the development and implementation of stakeholder management strategies.
• Build and maintain excellent and highly efficient working relations with other agencies, key community leaders and groups of influence to ensure organisational goals are met.
• Gauge the performance of the various teams and recommend areas that need improvement and changes to achieve the targets.
• Work in partnership across the company business units to foster a collaborative employee and stakeholder engagement focus.
• Develop and manage relationships with all internal and external stakeholders.

Job Requirements:

• Bachelor's Degree in Arts, Communications, Administration, Development Studies or Commerce.
• 8 years working experience in corporate performance reporting, research and analysis, monitoring and evaluation, and communications of which 3 years must be at middle management or supervisory or consultancy level. Research, report writing, analysis, presentation and communication skills are essential.

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