Job Description

The purpose of this position is to support the National Sales Manager, Regional Sales Manager, Pre-owned Manager, Corporate Sales Representative, and Area Sales Managers with administrative tasks to ensure the efficient operation of the Sales Department.Key Performance Areas:

• Achieve monthly and yearly invoice projections and forecasts.
• Ensure accurate cost allocation to machines before invoicing and verify the accuracy of all commission sheets.
• Manage new and used equipment debtors in accordance with company policy.
• Communicate with the Regional Sales Manager, sales representatives, and sales administrator to ensure correct submission of rental packs for new and pre-owned documents on a daily and weekly basis.
• Handle daily sales administration for new and pre-owned equipment for corporate representatives.
• Plan and execute fleet delivery projects for corporate customers effectively.
• Verify finance parameters for accuracy and submit to the Regional Sales Manager and sales administrator for signature daily.
• Communicate with national teams regarding stock allocation, VSB management, and SPR allocation for new equipment on a daily basis.
• Monitor the stock holding and value of new and pre-owned equipment on a weekly and monthly basis.
• Generate invoices for new and pre-owned equipment for corporate customers.
• Prepare and submit detailed reports on order intake, lost sales, and key accounts on a monthly, weekly, and as-needed basis.
• Produce additional reports as required, including estimates versus actuals, incomplete invoices, and purchase and selling location reports, ensuring they are run and cleared monthly.
• Review management accounts daily and weekly to monitor and report anomalies, taking corrective action to rectify errors and discrepancies.
• Monitor and report on commission and obsolescence provisions monthly.

Required Minimum Knowledge:

• Grade 12 / advantageous if you have Tertiary qualification
• Advanced / Expert Computer literacy in MS Word, Excel, and PowerPoint
• Minimum of 3 years experience in a similar position
• Minimum of 2 years experience in Kerridge/Autoline system
• Excellent interpersonal skills, including very strong verbal and grammatically correct written English communication skills
• Ability to interact with senior management, excellent communication skills with people at all levels in an organisation
• Creativity and the ability to successfully manage multiple assignments independently
• Ability to function effectively in a group and add value to the team / environment.

Ingenious Personnel