Job Description

Company DescriptionWe are Africas most prodigious media, marketing, communications and advertising powerhouse. Our business represents the best of African creativity, celebrating where we come from and the expression and voices of our people.Through the power of collective creativity and the continents best talent, we elevate brand value across every marketing vertical.We are part of one of the largest advertising and communications groups on the planet, - which employs over 100,000 people across more than 100 countries. Publicis Groupe has made a name for itself by putting its people first.We, at Publicis Groupe Africa, are no different. With over 60 agencies across 36 countries on the continent, theres no better place to grow a rewarding career in media, communications, marketing or advertising in Africa.Approve Purchase Orders (POs), Cost Estimates (CEs) and invoices in NAV and Chasexc2xb7 Thoroughly inspect and approve jobs on chasexc2xb7 Create Supplier POs as and when requiredxc2xb7 Send invoices for processing and follow up on payment to avoid overduexc2xb7 Every Monday inspects payment selection received from Resources Shared Service Centre and select whats due for payment.xc2xb7 Every Wednesday/Thursday upon payments release, inspect all payments made and follow up on unpaid invoices and reasons thereof.xc2xb7 Prepare for and set up WIP meetings with monthly AEsxc2xb7 Follow-up on job closures, jobs status and queries with the Team on a regular basisxc2xb7 Action revenue take-ups, revenue recognition and job closures ensuring that all completed and finished jobs, the supports are attached on the job bag.xc2xb7 Prepare month end reports i.e., WIP Ageing, Debit WIP, Open POs for processing to Resources Shared Service Centre GL Teamxc2xb7 Review of balance sheet reconciliations and inspection of support saved by the Resources Shared Service Centre GL Team.xc2xb7 Prepare support for the Finance packs for monthly Business Unit Finance meetings with the MDs.xc2xb7 Monthly actuals reporting to Global Group; checking balance sheet recons to ensure items are cleared promptly; checking allocation of house costs in NAV and ensuring relevant accruals are raised; Prepare analytical review of monthly results and balance sheet.xc2xb7 Assist in Periodic Budget preparation; Collating the revenue forecasts from the Client service heads; Forecast overhead costs; Analyze variances vs Commit/previous ForecastUrgent Paymentsxc2xb7 Attend to ad-hoc urgent payment for shoots etc.xc2xb7 Check if we have billed client for the urgent payment requestxc2xb7 Send urgent payment for FC Approvalxc2xb7 Put the urgent payment on an excel sheet and send to Resourcesxc2xb7 Check/Follow up on the payment once done and inform the Agency contact person andAd-hocxc2xb7 Monthly review and comments on the Creditors age analysis on 60+xc2xb7 Monthly review and comments on the Debtors age analysis on 60+xc2xb7 Create POs for America express business travel invoices and send for processingxc2xb7 Create New vendorsxc2xb7 Update vendor information and payment terms when resources require updated infoxc2xb7 Monthly Accounts Payable (AP) review meetingxc2xb7 Monthly Debtors (AR) meetingxc2xb7 Weekly internal Finance meetingsxc2xb7 Prepare support for monthly Business Unit Finance meetings.xc2xb7 Send reminders for billing deadlines to the TeamAdditional InformationShould you not hear from us within 2 weeks, please consider your application unsuccessful.

Publicis Groupe