Job Description

Primary Purpose of the Job:The Creditors Clerk position is to ensure and maintain responsibility for the full creditors function of the organization. The role is to diligently ensure that all creditors (regional, national and international) are paid accurately and timeously. This position requires that correct processing of reconciliations are done against supplier statements as well as capturing invoices onto Maconomy and dealing with queries all while ensuring compliance with BDO's financial policies and procedures. The function is to also assist with audits and financial reports should the need arise.Main Duties and Responsibilities:

• The Creditors Clerk will be responsible for:
• Accurate processing of all creditor transactions, monthly Journals and completing Credit application and required documents.
• Preparation and creation of Purchase orders for Admin and submit for approval
• Receive, Verify invoices from Service lines
• Ensure that invoices/POs are approved in accordance with levels of authority
• Match invoices to approved PO
• Capture invoices on Maconomy, ensuring correct allocation to GL according to the budget and allocating of costs to different service lines.
• Reconcile creditors accounts to vendor statements & A/P age analysis
• Weekly and monthly cash flow forecasting
• Foreign payments & currency conversions
• Prepare month end creditors age analysis report
• Process journal reallocations
• Loading payments and beneficiaries on the banking system
• Screening vendor applications and loading approved vendors on the system
• Updating vendor database & creating new vendor accounts when approved
• Maintaining professional relationships with vendors
• Processing & payment of internal expense claims
• Assist external auditors with annual audit
• Attending to telephonic & email queries (query resolution)
• Maintain an efficient filing system with respect to accounting data, records, contracts and invoices
• Request documents from suppliers or Service lines when required (i.e. debit order invoices) ?
• Support procurement function in enforcing procurement standards and policies.

Qualifications

• Matric
• Bookkeeping course
• B.Com Degree is advantageous

Experience

• 3-5 years creditors experience
• Experience in a professional services environment

Job Skills and Competencies

• Ability to engage with people at all levels
• An organised administrator
• Solid ability using Word, Excel, PowerPoint, Maconomy etc
• Professional attitude
• Excellent interpersonal and communication skills

Behavioural Competencies

• Ability to handle and manage stress
• Excellent interpersonal skills
• Problem Solving Skills

BDO