Job Description

• Processing incoming contractual invoices in compliance with financial policies and procedures
• Performing day-to-day Financial transactions, including verifying, classifying, computing and posting
• Matching Invoice pricing against Purchase Order created on Microsoft D365 system
• Preparing Month End Reconciliations in line with Financial policies and procedures
• Ensuring suppliers are paid on pre-determined payment terms
• Preparing Payment Batch Files in advance for Payment Runs, & uploading thereafter
• Receive and verify invoices and all relevant documentation to process payments for creditors
• Compliance with Statutory and Regulatory requirements as per the relevant Acts (VAT, Tax,& Co Act etc)
• Ensuring that the invoices are captured to correct codes on Microsoft D365 system including Region Code, Business Unit Code, GL Expense Account Code and Cost Centre (SLA related invoices), moreover, in correct Accounting period
• Resolve discrepancies with Suppliers within the Financial policies and procedures guidelines
• Ensuring remittance advices are sent to all Suppliers once payments have been approved
• Obtaining authorisation on Invoices from the relevant HODs, Administrators and Managers
• Maintaining accurate filing system for the creditors function
• Ensuring queries are resolved based on stipulated timeframe
• Ensuring an efficient month end closing & accruals are accurate
• Funder & year end audit preparation

Education

• A diploma in Accounting
• Financial degree will be an added advantage

Experience

• Five years proven work experience as Accounts Payable Clerk
• Solid understanding of basic Bookkeeping and Accounts Payable principles
• Proven ability to calculate, post and manage Accounting Figures and Financial Records
• Data entry skills along with strong numbers skills
• Hands-on experience with MS packages
• Knowledge of MS D365 system will be an added advantage

Requirements

• Valid Drivers Licence
• Own car
• SA Citizen or valid work permit to work in South Africa
• Minimal/Moderate/Excessive overnight travel (up to 30%) by land or air if required
• Willing to work overtime
• Proficiency in English
• Proficiency in MS Office

Closing date: 01 May 2024Kindly provide current and relevant references for background checksAll appointments are subject to the preferred candidates obtaining the necessary security clearance, reference checking, and competency assessment. We embrace employment equity and are committed to the achievement of fair and equal representation of our workforce. Preference will be given to internal applicants and candidates from previously disadvantaged backgrounds.Aurum welcomes applications from all persons with disabilitiesWhilst all applications will be carefully considered, only short-listed applicants will be interviewed. If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful. All interviewed applicants will receive feedback as part of our continued drive towards people development

The Aurum Institute